How to forward email appropriately and stop viruses & junk mail

Real Estate Agent with Maverick Realty

Do you wonder why you get viruses or junk mail?  Don't you hate it?

Every time you forward an email there is information left over from the people who got the message before you, namely their email addresses & names.  As the messages get forwarded along, the list of addresses builds, and builds, and builds, and all it takes is for some unsuspecting person to get a virus, and his or her computer can send that virus to every email address that has come across his computer.

How do you stop it?  Well, there are several easy steps:

  1. When you forward an email, DELETE all of the other addresses that appear in the body of the message (at the top).  Highlight them and delete them, backspace them, cut them, whatever it is you know how to do.  It only takes a second.  You MUST click the "Forward" button first and then you will have full editing capabilities against the body and headers of the message.  If you don't click on "Forward" first, you won't be able to edit the message at all. 
  2. Whenever you send an email to more than one person, do NOT us the To: or Cc: fields for adding email addresses.  Always use the BCC: (blind carbon copy) field for listing the email address.  This way the people you send to will only see their own email address.  If you don't see your BCC: option click on where it says To: and your address list will appear.  Highlight the address and choose BCC: and that's it, it is that easy.  When you send to BCC: your message will automatically say "Undisclosed Recipients" in the "To:" field of the people who receive it.
  3. Remove any FW: in the subject line.  You can rename the subject if you wish or even fix spelling.
  4. ALWAYS hit your Forward button from the actual email you are reading.  Ever get those emails that you have to open 10 pages to read the one page with the information on it?  By forwarding from the actual page you wish someone to view, you stop them from having to open many emails just to see what you sent.
  5. Have you ever gotten an email that is a petition?  It states a position and asks you to add your name and address and to forward it to 10 or 15 people or your entire address book.  The email can be forwarded on and on and can collect thousands of names and email addresses.  A FACT:  The completed petition is actually worth a couple of bucks to a professional spammer because of the wealth of valid names and email addresses contained therein.  If you want to support the petition, send it as your own personal letter to the intended recipient.  Your position may carry more weight as a personal letter than a laundry list of names and email addresses on a petition.  (Actually, if you think about it, who is supposed to send the petition in to whatever cause it supports?  And don't believe the ones that say the email is being traced, it just ain't so!)
  6. And who can forget the ones that say something like, "send this email to 10 people and you'll see something great run across your screen."  Or, sometimes they will just tease you by saying something really cute will happen.  IT AIN'T GONNA HAPPEN!  I don't let the bad luck ones scare me either, they get trashed.
  7. Before you forward an Amber Alert, or a Virus Alert, or some other ones floating around nowadays, check them out before you forward them.  Most of them are junk mail that has been circling the net for YEARS!  Just about everything you receive in an email that is in question can be check out at Snopes.  Just go to  It is really easy to find out if it is real or not.
  8.  So please in the future, let's stop junk mail and the viruses.   

Comments (8)

Vickie McCartney
Maverick Realty - Owensboro, KY
Broker, Real Estate Agent Owensboro KY

Katrina-  Welcome to the rain! And you thought you lost this in cyberspace somewhere,LOL.

This is your first post and I am so proud of you.  Wow!  You wrote a lot and you have some really great tips and ideas about email. 

 I am going to write a post introducing you tonight and then maybe more will notice!  Make sure you read others posts and then make comments on them,  That will help you alot. Later in the rain!  Vickie 

May 08, 2008 02:59 PM
Mike Jones
SUNSTREET MORTGAGE, LLC (BK-0907366, NMLS 145171) - Tucson, AZ
Mike Jones NMLS 223495


WELCOME to Active Rain.  Don't take this too seriously; have fun, and people will come back and comment over and over.  That will attract Google's attention, and your phone will ring.

Much Success,
Mike in Tucson

May 08, 2008 04:19 PM
Vicente A. Martinez
Prudential Douglas Elliman Licensed Real Estate Salesperson - Woodhaven, NY
Realtor, Brooklyn - Long Island - Queens Homes

Hi Katrina and welcome to AR. There are thousands of tips, tools, and tricks of the trade here. Be sure to check them out. Best of luck and see you around.

May 08, 2008 06:03 PM
abka defg
Fountain Hills, AZ

Welcome to Active Rain Katrina and congratulations on your first blog post. Keep them coming!

May 24, 2008 04:11 AM
DDR Realty
DDR Realty - Newburgh, NY
Orange County NY

Katrina, welcome to Active Rain. I see it did not take you long to jump right in. Thanks for the tips.

May 25, 2008 02:18 AM

  This is a good article.  You need to do more of these and even post your listings on Active Rain. I have become addicted to this site. 


Nov 28, 2008 05:15 AM
Connie Lou Barnett
Real Living/Home Realty - Owensboro, KY

Good Post! I am addicted to this site.  Check out Beth she worked on it all afternoon and now has over 1500 points.

Dec 16, 2008 01:23 PM
Fred Griffin Florida Real Estate
Fred Griffin Real Estate - Tallahassee, FL
Licensed Florida Real Estate Broker

We invite you back to ActiveRain in 2016!

    Much has changed since your last visit to ActiveRain.  I encourage you to take another look at the website. 

    Surf some blogs, leave some comments.  Better yet, post a Blog.

    Best to you!

Feb 06, 2016 11:27 AM