How to Keep Your Emails to Leads Out of Spam Filters

Real Estate Technology with HomePocket

Originally posted at with more info



When you follow up with leads who contact you via your website or lead generation tools, most of you are falling victim to a hidden, unseen trap: getting caught in the spam filter. 


Most modern email clients are now pretty aggressive when filtering out what they think are junk or spammy emails. That means your lead conversion rates suffer, and you rarely even know it's happening.


Here are the top 5 ways to keep your emails out of spam filters:

  1. Never use all caps - Ever see those emails that scream at you like an infomercial? Yeah, just avoid it altogether and get into the habit of leaving out exclamation points. Most professional style guides and experts suggest never using exclamatory language when doing business correspondence anyway.
  2. Don't use "trigger words" in your email subject or body - Anytime you use words like "free," "limited time," "best," "sale," "going fast" or "guaranteed" (especially on the subject line), you run the risk of getting spam filtered. Now, this is especially important for real estate agents as words like "sale" and "top" and "best" are found naturally in the kinds of emails you send. Try learning to use other words and phrases that say the same things, but are not these exact words. 
  3. Clean up your email body - I can't tell you how many times I've seen real estate agent emails sent out with mixed fonts, bold, colored font and lots of typos. Make sure your emails are all the same font type and size, stay away from highlighting and make certain to spell-check. This is especially important in this line of work as many of you regularly send out home deals and listings. A big portion of your emails is likely never reaching its target. Sign up for free tools like and to make sure what you're sending is high-quality.
  4. Never embed or attach - Got a form from your lead generation tool that you keep plugging into your emails? Attaching a big PDF of latest listings or new neighborhood brochures to your monthly newsletters? Chances are a very big portion of your emails are getting spam filtered. Attachments such as PDFs, Word docs, and spreadsheets are filtered out by almost every email client worth its salt, especially for contacts that have never emailed each other or who do so rarely. 
  5. Don't stuff your emails with photos - Agents are prone to attaching or pasting-in lots of photos and video tours right into their emails. Not only are the emails unreadable and hard to load, but they're like big flashing warning signs for spam filters. Just use links back to your website or shared file systems like Dropbox or Google Drive. 

Remember, every chance you have to "touch" a client or lead is precious. Less than 1% on average of your new contacts will become leads at all, so that means you need to make your chances count. Get caught in the spam or junk folder and your average drops even lower. 


Keep your emails simple, personal and to the point. Write naturally, as if you're writing to a family member. Re-read your emails three times before they go out. If they sound at all like an infomercial change it before you send. Your conversion rate will improve. Guaranteed.



Tips for Lead Success 

Real estate pros who market via email - and who have their own websites to link back to - convert as much as 100X more leads as those who have no site or just a page hanging off their broker's website.


Get a custom built site of your own in as little as 5 days for $999.


Stop chasing the next CRM or lead generation tool and make a high-reward, low-cost investment to make your website the top lead generator for your business. 


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Pat Starnes-Front Gate Realty
Front Gate Real Estate - Brandon, MS
601-991-2900 Office; 601-278-4513 Cell

I should have read this email a couple of weeks ago! Did a local email newsletter but included a lot of photos and snippets. I'll know better next time.

Sep 25, 2017 02:31 PM #1
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