The Four Pillars of Time Management

Real Estate Agent with RE/MAX Fine Properties

Have you ever struggled to successfully navigate a work/life balance or keep up with managing the day-to-day of selling real estate?

You’ll hear some people say time management is an oxymoron.  And…it is.  You can’t manage time.

What you can do is manage your activities so you get the most out of the time you have.

But, since time management is the accepted term, let’s assume just for today that time management and activities management are one-and-the-same.

Here are the four pillars of time management.  Use them to get control of your schedule and make the most of your activities.

Pillar #1 – Goal Setting

Setting both short-term and long-term goals helps ensure you complete only the tasks which bring you closer to those goals.

You can find plenty of goal-setting advice out there, but there are two things you want to remember.  First, put your goals in writing.  Second, share your goals with someone who can help hold you accountable to them.

Pillar #2 – Prioritization

When you’re staring at a to-do list a mile long, prioritization is the key to remaining sane.

Every day, select the 3-6 tasks you must complete to either hit your goals or prevent catastrophe (i.e. – getting necessary paperwork signed).  Only once you’ve completed those high-priority tasks do you move to lower-priority tasks.

Pillar #3 – Identifying Challenges

Identifying your personal time-management challenges is a crucial step toward regaining control of your schedule.

Maybe you fall prey to the lure of social media.  Or, maybe you compulsively check emails and voicemails at all hours of the day.

Only when you know your time-management challenges can you begin to address them.

Pillar #4 – Maintaining Focus

You can set goals, prioritize tasks, and identify your personal challenges.  But, if you don’t maintain focus while completing your work, you’ll continue to struggle with time.

One of the most popular methods for maintaining focus is the Pomodoro Technique.  Here’s how it’s done:

1.)    Choose a task to accomplish

2.)    Set a timer to 25 minutes

3.)    Work on the task until the timer rings, then put a checkmark on a sheet of paper

4.)    Take a short break (5 minutes is OK)

5.)    Repeat steps 1-4 until you get to four checkmarks, then take a longer break (15-30 minutes)

Start on the four pillars of time management today and begin to experience the relief of getting control of your schedule.


P.S. – If you find yourself constantly distracted by social media or incoming emails, try Freedom or Anti-Social.

Freedom is a program that shuts down your Internet access for a set amount of time.  Anti-Social is a similar program, but it only locks out Facebook, Reddit, Tumblr, Twitter, and other distracting time-sucks.

P.S.S. - We are a top team in the South East Valley as ranked by Top Agents Magazine and RealTrends.  We are currently hiring. The ideal realtor candidate is serious, motivated, integrity, and drive. Please call us today!

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Gina McKinley

ABR, CIAS, CDPE, CRS, SFR -Chandler, Gilbert, Mesa
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