The Danger of using the Office Notary

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The Danger of using the Office Notary

There are three main ways of having something notarized. The most common is to seek a notary at the bank or pharmacy. Often, the bank notary will refuse to notarize some of the more complex documents – under instructions from the bank, to avoid possibility of litigation. Calling a is the safest; as a professional is equipped with training and supplies to handle any situation. However, a mobile notary will have a higher fee than the notary at the bank; as they travel to your location. An additional alternative is, if there is a notary working in the office; to seek out the “office notary”.

The office notary always has higher priority job functions, and generally has been “drafted” by management to become a notary for the firm’s convenience. Many of my regular corporate clients call me when “the office notary” is on vacation or out sick. Sometimes, I am called in when the “office notary” is present, but the complexity of the work requires professional notary processing. Thus, I am often able to meet with the “office notary” and talk “shop”. More often than not, the “office notary” relates to me “pressure” situations that develop in the office environment on a regular basis.

Generally the “office notary” has all fees and supplies paid for by the company. This leads to the problem that the firm often thinks of the notary “seal” as corporate property. In real life, this leads to documents being signed away from the notary; then they are sent “interoffice” for notarization. As a professional, will refuse an improper request. But it’s not so simple for an office worker to decline to notarize – when the signature on the document is the same signature that is on their paycheck.

“Our CEO had to leave on an emergency, this document has to be filed today; he signed it moments ago and it needs to be notarized”. What do you think the “office notary” will do? Even if it’s “just once” – it’s bound to happen eventually. That “one time” is a ticking time bomb. If that notary ever is questioned in a courtroom, “have you ever notarized a document without meeting with the person who signed it; remember you are under oath” – the answer puts all other notarizations in doubt. Companies should allow the “office notary” to follow the letter of the law, without exception. However, in conversations with me; that is not the corporate reality.


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Lise Howe
Keller Williams Capital Properties - Washington, DC
Assoc. Broker in DC, MD, VA and attorney in DC

Welcome to ActiveRain - I hope that you are enjoying it as much as I do - and you obviously have a lot to share with us! 

Nov 29, 2017 05:13 AM #1
Harry Norman, REALTORS® - Atlanta, GA
Associate Broker

Good morning Kenneth Edelstein 

Thank you for sharing yur information with us.

Have a great day 11/29/2017. 

Nov 29, 2017 05:55 AM #2
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Kenneth Edelstein

The only A+ Accredited BBB NYC Notary
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