Having the offer instructions available while writing up an offer really comes in handy. I totally agree with my fellow Texas agent in Katy Texas about loving it when listing agents upload the offer instructions into the MLS. Drop by and Welcome Rae to our community.
Early on as an agent, a home I submitted an offer for had a document labeled "Offer Instructions" in the files. I thought this was brilliant. It made creating the offer easier for me as the Buyer's agent and created less back and forth. I immediately followed suit and created an Offer Instructions document to use with my listings. Below is a summary of the information listed in it.
Where to send the offer
I ask them to put "Offer for [property address] in the subject line and give them the email address they should use to submit the offer.
Listing agent and broker information
I list all the details required in the agent information section of the offer. The brokerage name, license number, address, and phone number; agent name, license number, email and phone number; and their licensed supervisor's name, license number, and phone number.
Contract details specific to myself or the property at hand
In my case, that information includes:
- The name, address, phone number, and specific title agent name of my preferred title company
- How much earnest money to list in the contract.
- What option to check in the property survey box.
- To include the signed Seller's Disclosure if one exists in the document section with the offer.
- To execute and include any addenda listed in the document section with the offer.
- The amount per day for the option fee, the maximum number of days for the option, and where to drop option checks.
I keep the instructions short and sweet, and it's a one-page document. It helps prevent a lot of searching for this information by the Buyer's agent and helps ensure I receive offers on my listings that are complete, and that go where I want them to go.
If you're not currently using an Offer Instructions document, I'd highly suggest you consider doing so.