We'll Do Over 150 Things to Close Your Door County Property Sale

Real Estate Agent with The Kellstrom Ray Agency, Inc. (Est. 1948)

I recently read that a Realtor actually does closer to 200 things to close a transaction, but here is a recently updated list of MOST of the things we will do to close a transaction to bring it to a sale to earn a commission.  We work hard for our money!


We'll Do Over 150 Things to Close Your

Door County Property Sale


Door County Luxury Waterfront Condos for Sale


                       Pre-Listing Activities

  • Make appointment with seller for listing presentation
  • Send seller a written or e-mail confirmation of listing appointment and call to confirm
  • Review pre-appointment questions
  • Research all comparable currently listed properties
  • Research sales activity for past 18 months from MLS and public records databases
  • Research “Average Days on Market” for this property of this type, price range and location
  • Download and review property tax roll information
  • Prepare “Comparable Market Analysis” (CMA) to establish fair market value
  • Order a "Search and Hold, which will:
  • Obtain copy of subdivision plat/complex lay-out
  • Research property’s ownership & deed type
  • Research property’s public record information for lot size & dimensions
  • Research and verify legal description
  • Research property’s land use coding and deed restrictions
  • Verify legal names of owner(s) in county’s public property records

After that, we'll:


  • Prepare listing presentation package with above materials
  • Research property’s current use and zoning
  • Perform exterior “Curb Appeal Assessment” of subject property
  • Compile and assemble formal file on property
  • Review listing appointment checklist to ensure all steps and actions have been completed

          Listing Appointment Presentation


  • Give seller an overview of current market conditions and projections
  • Review agent’s and company’s credentials and accomplishments in the market
  • Present company’s profile and position or “niche” in the marketplace
  • Present CMA Results To Seller, including Comparables, Solds, Current Listings & Expireds
  • Offer pricing strategy based on professional judgment and interpretation of current market conditions
  • Discuss Goals With Seller To Market Effectively
  • Explain market power and benefits of Multiple Listing Service
  • Explain market power of web marketing, IDX and REALTOR.com
  • Explain the work the brokerage and agent do “behind the scenes” and agent’s availability on weekends
  • Explain agent’s role in taking calls to screen for qualified buyers and protect seller from curiosity seekers
  • Present and discuss strategic master marketing plan
  • Explain different agency relationships and determine seller’s preference
  • Review and explain all clauses in Listing Contract & Addendum and obtain seller’s signature Once Property is Under Listing Agreement
  • Review current title information
  • Measure overall and heated square footage
  • Measure interior room sizes
  • Confirm lot size via owner’s copy of certified survey, if available (we do ask that our client's obtain a survey first, if possible)
  • Note any and all unrecorded property lines, agreements, easements via such survey
  • Obtain house plans, if applicable and available
  • Review house plans and make copy
  • Order plat map for retention in property’s listing file
  • Prepare showing instructions for buyers’ agents and agree on showing time window with seller
  • Obtain current mortgage loan(s) information: companies and & loan account numbers
  • Verify current loan information with lender(s)
  • Check assumability of loan(s) and any special requirements
  • Discuss possible buyer financing alternatives and options with seller
  • Review current appraisal if available
  • Verify Home Owner Association Fees with manager – mandatory or optional and current annual fee
  • Order copy of Homeowner Association bylaws, if applicable (condos)
  • Research and verify city sewer/septic tank system
  • Ascertain need for lead-based paint disclosure
  • Prepare detailed list of property amenities and assess market impact
  • Prepare detailed list of property’s “Inclusions & Conveyances with Sale”
  • Compile list of completed repairs and maintenance items
  • Explain benefits of Home Owner Warranty to seller
  • Assist sellers with completion and submission of Home Owner Warranty Application (if applicable)
  • When received, place Home Owner Warranty in property file for conveyance at time of sale
  • Have extra key made for lockbox
  • Verify if property has rental units involved. And if so:
  • * Make copies of all leases for retention in listing file
  • * Verify all rents & deposits
  • * Inform tenants of listing and discuss how showings will be handled
  • Arrange for installation of yard sign
  • Assist seller with completion of Seller’s Disclosure form
  • “New Listing Checklist” Completed
  • Review results of Curb Appeal Assessment with seller and provide suggestions to improve chance for profit in sale
  • Review results of Interior Décor Assessment and suggest changes to shorten time on market
  • Load listing into transaction management software program

       Entering Property in Multiple Listing Service Database


  • Prepare MLS Profile Sheet — Agents is responsible for “quality control” and accuracy of listing data
  • Enter property data from Profile Sheet into MLS Listing Database
  • Proofread MLS database listing for accuracy – including proper placement in mapping function
  • Add property to company’s Active Listings list
  • Provide seller with signed copies of Listing Agreement and MLS Profile Sheet Data Form within 48 hours
  • Take additional photos for upload into MLS and use in flyers and print media and online marketing

                    Marketing The Listing


  • Create print and Internet ads with seller’s input
  • Coordinate showings with owners, tenants, and other Realtors®. Return all calls – weekends included
  • Install electronic lock box if authorized by owner. Program with agreed-upon showing time windows
  • Prepare mailing and contact list
  • Generate mail-merge letters to contact list
  • Order “Just Listed” labels & reports
  • Prepare flyers & feedback faxes
  • Review comparable MLS listings regularly to ensure property remains competitive in price, terms, conditions and availability
  • Prepare property marketing brochure for seller’s review
  • Arrange for printing or copying of supply of marketing brochures or fliers
  • Place marketing brochures in all company agent mail boxes
  • Upload listing to company and agent Internet site, if applicable
  • Mail Out “Just Listed” notice to all neighborhood residents
  • Advise Network Referral Program of listing
  • Provide marketing data to buyers coming through international relocation networks
  • Provide marketing data to buyers coming from referral network
  • Provide “Special Feature” cards for marketing, if applicable
  • Submit ads to company’s participating Internet real estate sites
  • Price changes conveyed promptly to all Internet groups
  • Reprint/supply brochures promptly as needed
  • Loan information reviewed and updated in MLS as required
  • Feedback e-mails/faxes sent to buyers’ agents after showings
  • Review weekly Market Study
  • Discuss feedback from showing agents with seller to determine if changes will accelerate the sale
  • Place regular weekly update calls to seller to discuss marketing & pricing
  • Promptly enter price changes in MLS listing database

       The Offer and Contract

  • Receive and review all Offer to Purchase contracts submitted by buyers or buyers’ agents.
  • Evaluate offer(s) and prepare a “net sheet” on each for the owner for comparison purposes
  • Counsel seller on offers. Explain merits and weakness of each component of each offer
  • Contact buyers’ agents to review buyer’s qualifications and discuss offer
  • Fax/deliver Seller’s Disclosure to buyer’s agent or buyer upon request and prior to offer if possible
  • Confirm buyer is pre-qualified by calling Loan Officer
  • Obtain pre-qualification letter on buyer from Loan Officer
  • Negotiate all offers on seller’s behalf, setting time limit for loan approval and closing date
  • Prepare and convey any counteroffers, acceptance or amendments to buyer’s agent
  • Email copies of contract and all addendums/notices and supplemental paperwork to closing attorney or title company
  • When Offer to Purchase Contract is accepted and signed by seller, deliver to buyer’s agent
  • Record and promptly deposit buyer’s earnest money in escrow account.
  • Disseminate “Under-Contract Showing Restrictions” as seller requests
  • Deliver copies of fully signed Offer to Purchase contract to seller
  • Email copies of Offer to Purchase contract to Selling Agent
  • Email copies of Offer to Purchase contract to lender
  • Provide copies of signed Offer to Purchase contract for office file
  • Advise seller in handling additional offers to purchase submitted between contract and closing
  • Change status in MLS to “Active w/ Contingencies”, if applicable
  • Update transaction management program show “Sale Pending”
  • Assist buyer with obtaining financing, if applicable and follow-up as necessary
  • Order septic system inspection, if applicable
  • Receive and review septic system report and assess any possible impact on sale, deliver copy of septic system inspection report lender & buyer (if not on public sewer)
  • Deliver Well Flow Test Report copies to lender & buyer and property listing file (if not on public sewer and water)   

                  Tracking the Loan Process

  • Follow Loan Processing Through To The Underwriter
  • Add lender and other vendors to your management program so agents, buyer and seller can track progress of sale
  • Contact lender weekly to ensure processing is on track
  • Relay final approval of buyer’s loan application to seller   

                   Home Inspection


  • Send out list of Home Inspectors for Buyer to interview
  • Coordinate buyer’s professional home inspection with seller
  • Review home inspector’s report
  • Enter completion into transaction management tracking software program
  • Explain seller’s responsibilities with respect to loan limits and interpret any clauses in the contract
  • Ensure seller’s compliance with Home Inspection Clause requirements
  • Recommend or assist seller with identifying and negotiating with trustworthy contractors to perform any required repairs
  • Negotiate payment and oversee completion of all required repairs on seller’s behalf, if needed

                The Appraisal


  • Schedule Appraisal
  • Provide comparable sales used in market pricing to Appraiser
  • Follow-Up On Appraisal
  • Enter completion into transaction management program
  • Assist seller in questioning appraisal report if it seems too low 

               Closing Preparations and Duties


  • Coordinate closing process with buyer’s agent and lender
  • Update closing forms & files
  • Ensure all parties have all forms and information needed to close the sale
  • Select location where closing will be held
  • Confirm closing date and time and notify all parties
  • Work with buyer’s agent in scheduling and conducting buyer’s Final Walk-Through prior to closing
  • Request final closing figures from closing agent (attorney or title company)
  • Receive & carefully review closing figures to ensure accuracy of preparation
  • Forward verified closing figures to buyer’s agent
  • Request copy of closing documents from closing agent
  • Confirm buyer and buyer’s agent have received title insurance commitment
  • Provide “Home Owners Warranty” for availability at closing, if applicable
  • Reviews all closing documents carefully for errors
  • Forward closing documents to absentee seller if requested
  • Review documents with closing agent (and/or attorney(s))
  • Coordinate this closing with seller’s next purchase and resolve any timing problems
  • Have a “no surprises” closing so that seller receives a net proceeds check at closing
  • Closing gift, if applicable
  • Refer sellers to one of the best agents at their destination, if applicable
  • Change MLS status to Sold. Enter sale date, price, selling broker and agent’s ID numbers, etc.
  • Close out listing in your management program, schedule Anniversary Date reminders and thank you cards

And hopefully get ready to do it all over again!!! 


We'll Do Over 150 Things to Close Your Door County Property Sale

Door County Properties for Sale at MoreDoorCounty.com


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All information is deemed reliable as of date of publication and is subject to change without notice.


 Thank you for reading!  MaryKay Shumway, ABR®, CRS®, Realtor® loves to laugh and enjoys working with people that love the Door Peninsula.  She is a full-time real estate Broker, mother of two and a senior Broker Associate at the Kellstrom-Ray Agency, Inc. in beautiful Sister Bay, Wisconsin.  She represents listings throughout the Door County Peninsula and also represents many Buyers that want to purchase the perfect property to make Door County a part of their lives.  CONTACT MARYKAY ABOUT YOUR DOOR COUNTY PROPERTY QUESTIONS TODAY.

MaryKay Shumway has a consistent multi-million dollar producer for over thirteen years.  Representing both listing clients and buyer clients full time, MaryKay is also a mother of two and active in the Door County community in the local school district, nonprofit groups and governmental affairs.  A member of the Door County Board of Realtors Honors Society from 2005-2016, the Door County Realtor of the Year 2008, a member of The Real Estate Group's Chairman's Circle in 2010-2015, and an member of the Coldwell Banker International Diamond Society for 2014 & 15.  She has served as President and Vice President of the Door County Board of Realtors  and as a member of its Advocacy Committee.  MaryKay is a top MLS producer and has held the position of top producer at The Kellstrom-Ray Agency, Inc. since 2016.


Contact MaryKay.  "As a multi-million dollar producer and senior associate at The Kellstrom-Ray Agency selling Door County real estate, I focus my balance on both  featured listings and representing Buyer Clients looking for the perfect Door County Property.  I turn Door County vacations into Door County traditions by helping you own your own Door County real estate, and I represent exceptional properties in all price points on the Bay of Green Bay, Lake Michigan, and all inland lakes and properties in between. Call, text or e-mail me today."


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Kat Palmiotti
Grand Lux Realty, Monroe NY, 914-419-0270, kat@thehousekat.com - Monroe, NY
The House Kat

Now that's a list!

Jun 18, 2019 04:02 AM #1
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MaryKay Shumway

Door County Wisconsin's Real Estate Expert
BUYING or SELLING a Door County Property? Call Me Today!
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