Businesses rely on technology to streamline processes, achieve end-results faster and save time. This, when all is said and done, results in savings and more profit. If your business deals with contracts of any sorts, then switching over to an all-digital process for signature capture is something to seriously consider, for several reasons.
Companies like Yousign.com are making it easy to safely and securely get documents signed, organized and stored. This keeps you compliant and also eliminates a lot of the headaches associated with paper hard-copy signed documents. Here are some key reasons to consider.
1. It Saves Time
Capturing a digital signature is almost instant. You can send a document via the platform and the recipient can instantly view the document and add his or her signature and initials anywhere you require. There is no need to print the document, sign it, record it, and then send it back.
Traditionally, there would need to be two copies executed with a live signature, so that each side would have a fully executed copy. With an electronic signature platform such as Yousign.com, once both parties execute the signatures they are both sent copies.
2. It Provides a More Secure Environment
Having important documents or contracts floating around is dangerous, especially if they contain sensitive information or private data. There is always the chance of them being misplaced or even stolen. It’s not secure at all.
Electronic signatures are secure, can be password protected and are sent encrypted. Storage is also more secure than leaving a hard copy sitting in a file cabinet. You know where all signed documents are at all times and it makes them easily accessible.
3. Protects Data According to GDPR
Yousign.com being a European based company has caused them to really focus on GDPR compliancy. Even if you are a U.S. based company, it’s a good idea to implement GDPR rules and procedures when it comes to data security.
Not only will you be extending a more secure environment to your customers, but in the event that the rest of the world catches up to Europe in terms of data and privacy, then you will be ahead of the curve and competition.
Speed and convenience aside, you should consider moving to an electronic signature process to take your data and security to the next level. Options like Yousign.com make it simple to roll out a more secure and convenient option for your business needs.