Organize Your Time: The Power of Time Blocking

Reblogger Will Hamm
Real Estate Broker/Owner with Hamm Homes

Great blog from Nadine! I couldn't agree more, time manangement strategies are crucial tools for making sure that you use your time well. 

Original content by Nadine Larder BRE# 01392374

Do you ever feel like you have too much to do and not enough time?

If not, leave a comment with your secrets! 

Most people do, myself included. However, there are some powerful time management tools that can help, including one of my personal favorites – time blocking!

If you have a tendency to get distracted every time… SQUIRREL!

..Sorry! But if you’re as easily distracted as I am, you’ll love this technique.

Schedule “Meetings”

The key to time blocking is simple – create blocks of time on your calendar for specific projects and then protect them and use them. 

For me, the simplest idea has been telling myself I have a “meeting” during that time. That way I won’t get pulled away by phone calls, personal thoughts, or well-meaning friends.

After all, if I had a meeting with you, I wouldn’t let anyone interrupt it. I can do the same with meetings I schedule with myself!

What to Do?

Even if you have blocked off time, you need to know exactly what you’re doing. It can’t be too general, like “work on marketing.” Instead, write down “order seasonal postcards,” or another specific task.

If things are too general, you’ll get distracted trying to figure out exactly what you’re DOING with your marketing.

Here are some other time blocking ideas:

  • 8:30am – 11am: Call FSBOs, Expired Listings, and Circle of Influence to generate leads
  • 11am – 12pm and 3pm – 4pm: Reply to emails and return calls
  • 1pm – 2pm: Follow up on leads and try to schedule appointments
  • 2pm – 3pm: Apply address labels and mail farming postcards

You can also block out time for classes you’re taking, personal enrichment, and training.

Don’t forget to block out time for family, meals, and other things as well if you need to. Or, simply make a strong cutoff time when business ends.

Time Blocking Makes You More Effective

There are a thousand things you need to keep up with if you want to succeed in real estate. One of the most important is your marketing, and yet it gets pushed to the back often if you don’t plan ahead.

Instead of forgetting about your real estate marketing until you’re dead slow and scrambling, use time blocking to create consistent time for it. You’ll thank yourself!


Have you ever used time blocking? How does it work for you? Share in the comments!


This post originally shared on PrinterBees' Real Estate Marketing Magazine.

PrinterBees provides real estate marketing materials like: Just listed Postcards, Just sold postcards, Short sale postcards, real estate business cards, real estate door hangers and pretty much everything else you can think of for marketing your real estate business. Visit us online at

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Real Estate Marketing Magazine - A PrinterBees PublicationPrinterBees also publishes the e-magazine Real Estate Marketing Magazine for Realtors® looking for current and up-to-date tips and tricks to grow their real estate businesses.  Visit Real Estate Marketing Magazine to get your free-subscription.


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Laura Filip
Laura Filip Broker , Opening doors for All Seasons of Life - Whitesboro, TX
What can we do for you today?

Thank you for re-blogging this topic, managing time can be a hard one to achieve. Grab the old pen and paper write it down and get to work. 

Sep 06, 2019 04:30 PM #1
Grant Schneider
Performance Development Strategies - Armonk, NY
Your Coach Helping You Create Successful Outcomes

Good morning Will - no arguement here.  However, time management is not a time management issue.  It is one of goals and doing what is valuable.

Sep 07, 2019 04:45 AM #2
Wayne Martin
Wayne M Martin - Chicago, IL
Real Estate Broker - Retired

Good morning Will. Time blocking works if you consistently apply it. Enjoy your day!

Sep 07, 2019 06:05 AM #3
Raymond Henson, SRES, GRI
eXp Realty of California, Inc. (lic. #01878277) - Elk Grove, CA

As I sit here at my desk, early this morning,  I have to admit it.  I need to time block better.  :o)  Thank you for the tips!

Sep 07, 2019 06:16 AM #4
Abby Stiller
REMAX Realty Group - Cape Coral, FL
Professional Bilingual Realtor (239) 284-8637

Great for re blogging Will Hamm Nadine is right and this techniques are very helpful and looking to put them in practice. 

Sep 07, 2019 11:06 AM #5
Jane Chaulklin-Schott
TEAMCONNECT REALTY - (407) 394-9766 - Orlando, FL
TeamConnect Luxury Homes - Orlando, Florida, 32836

Great reblog, Will Hamm.  Reminded me of the movie:  'You had me at 'hello.'   "Do you ever feel like you have too much to do and not enough time?"

Sep 07, 2019 03:07 PM #6
Sally K. & David L. Hanson
EXP Realty 414-525-0563 - Brookfield, WI
WI Real Estate Agents - Luxury - Divorce

Time blocking is an invaluable tool to assure you that every important thing has a place in your schedule...couldn't live without it !

Sep 08, 2019 03:44 AM #7
Sheri Sperry - MCNE®
Coldwell Banker Realty - Sedona, AZ
(928) 274-7355 ~ YOUR Solutions REALTOR®

Hi Will Hamm,

Every time I have tried to work a schedule something comes up to change that up. 

Sep 16, 2019 04:31 PM #8
Debe Maxwell, CRS | The Maxwell House Group | RE/MAX Executive | (704) 491-3310 - Charlotte, NC
The right Charlotte REALTOR!

Nadine is spot on, Wil! I live by my calendar and can't imagine doing business any other way!

Sep 17, 2019 08:38 PM #9
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