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Maintaining a professional appearance in every situation

As a founder in the 21st century, there are numerous opportunities to design your office life. One model is the so-called virtual office. Virtual and yet existent — this is the concept of “virtual office” to explain. Especially for business founders who do not know how the company develops or founders who have to keep the costs in the start-up phase very low, a virtual office is the right solution.

What is a virtual office, and what does it include?

A virtual office is an address for your business that you are not working on. Not to be confused is the virtual office but with a so-called mailbox address. So something happens behind the doors: Employees of the corresponding providers for a virtual office help you to keep the effort of your office communication as low as possible. But what exactly are the benefits you have when you rent a virtual office?

A virtual office offers more than just a representative address, including a company sign. For example, you can have your mail administered there. Receptionists accept letters and parcels as well as courier items for you. Upon request, you will also be notified immediately when a particular shipment has arrived for you. So you are always available, and not only by post.

You can also get a personal phone number if you rent a virtual office — including telephone service. Your calls will be answered, coordinated and documented by professional staff while you are on a scheduled or private trip.

A virtual office also includes business lounges or meeting rooms for most providers, which can be used as needed. So, if you want to meet your business partners or customers, your virtual office offers you the opportunity to reserve a space that is fully equipped and fits a professional business environment.

A virtual office is usually located in a central location and therefore suitable for your guests. And should you be late, the visitor reception leaves your guests in your then no longer exclusively virtual office. Even the spontaneous leasing of day offices is often an option in the “virtual office” concept, so if you need an office beyond meetings, you can also switch to your virtual office here.

When a virtual office for founders is worthwhile

Especially start-ups and start-up founders often do not have a fixed office with office space at the start. Renting, renovating and furnishing costs a lot of money, and this is not so easy to raise in the start-up phase of a company. Many founders work in the home office.

When you rent a virtual office, you save the costs of having a real office, including furnishings and technical equipment. Still, at the same time, you are professional in your customer visits and your rustic appearance. Also, you are continuously accessible — both by mail and by phone. And another bonus: You do not need to use your home address for corporate purposes so that you can separate work and personal.

Even if you work abroad, a virtual address along with your home office is essential for your professional appearance. Here it is crucial both for the organization as well as for the accessibility and the reliability to have a fixed company seat also in your native country because an unknown number or address can deter customers in your native country from contacting you.

Virtual office: advantages at a glance

The benefits of the virtual office are apparent:

● representative business address mostly in a central city location

● serious company appearance

● permanent accessibility for customers

● Telephone and postal service

● Secretarial services

● Possibility of day offices and meeting rooms

● usually lower costs than when renting and furnishing office space

● thus also minimizing the financial risk

● Ready to start — no office search, no setup and necessary technical equipment

● Privacy protection

Factors to consider before getting started

Compare providers and always pay attention to the following points before you patronizing their services:

1. Flexibility: If you are not sure what your initial phase will be, make sure that the virtual office provider keeps the contract period flexible.

2. Variability: There are both complete packages and variable costs. For example, you can have the secretarial and telephone service billed at 15-minute intervals by some providers. So you pay no lump sum, but only when using.

3. Individuality: A right provider makes you an individual offer that meets your needs. Before renting, find out about different models and find the offer that suits you best.


Do you work from home and look for a professional appearance for your company? Or you would like to found another location in a foreign country, in places that are economically strong? Take advantage of a prestigious business or domicile address with professional office services like ours. The CAPITAL OFFICE business address offers you these benefits and more.

You have questions or you want more information or details? Do contact us.

We will happy to inform and advise you personally in choosing a suitable service.



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