Do you often find yourself looking at the clock and being surprised at how much time has passed — or worse, at how little you’ve achieved during that time? If you’re struggling with time management, it’s likely a result of overestimating how much time you have available, underestimating how long tasks will take, or some combination of both. I know there are times that I have this problem and then I go old school and pull out a sheet of page to track my daily activities and at the end of the day look for time wasters.
It’s easy to overestimate your availability on any given day. Sure, you may have eight hours on the clock, but once you factor in thirty minutes of checking emails when you first arrive, an hour for lunch, an hour for a few important phone calls, maybe an hour for a meeting, and then whatever small chunks of time you’re losing to distraction, snack and bathroom breaks, and switching gears between tasks, you may find that you only really have enough time left in your day for one or two tasks. If you go into your day assuming you have eight hours but you actually have half that, you’re setting yourself up for failure.
To prevent this overestimation from giving you unrealistic expectations for your productivity, account for everything while planning your day, even small tasks. If you know that you’ll need fifteen minutes to grab an afternoon pick-me-up coffee at 2:00 pm, it won’t take you by surprise and put you behind on your goals to lose that time.
By that same token, it’s also easy to underestimate just how long it will take you to complete a task. We tend to assume the best case scenario, which means that our time estimates often don’t account for running into obstacles, being interrupted, or getting distracted. When that quick, twenty-minute to-do turns into an hour and a half long debacle, your whole schedule for the day can be thrown off. You can counter this by cultivating a better awareness of how long your work takes. Spend a week jotting down what time you start and finish certain tasks, and then compare your actual numbers to how long you predicted those things would take. If you’re consistently underestimating, you can factor that into your estimations in the future to make them more accurate.
Nobody’s perfect, and you certainly don’t need to execute every to-do list with mathematical precision! But being more aware of the reality of your time can help you match your expectations with reality and ultimately improve your productivity — and lower your stress.
Cape Coral, FL
Candice A. Donofrio
Fort Mohave, AZ
Curtis Van Carter
Gwen Fowler-CRS- 864-6...
Sunny Isles Beach, FL
Redondo Beach, CA
This entry hasn't been re-blogged:
- Topic: Real Estate Best Practices