To continue the Highlands Ranch property management productivity series, this blog will explore how best to optimize your internal clock and the circadian rhythm of your day to day experience. Remember you must always do the most important things at the peaks in your day. When you are in the zone and ready to commit your highest output, in whatever form that takes, you will optimize that time fully by doing it during the past. Determine your best times of the day, and make sure you optimize that day to do all your most important task during that time. Make sure you have gotten used to scheduling all your important tasks during that time. You can always ask yourself, if I only get one thing done today, what should it be? Identify that item and be sure to complete it when you are at your highest energy level.
Now, you may ask, what of the lows of the day? Well that is when the busywork needs to be completed. If you know that you will be moving slowly or you’re more distractible during a certain time of day, that’s when you need to be scheduling your meetings, your phone calls, and any busy work like filling out paperwork, response emails, and otherwise low action tasks. A low point in the rhythm does not mean you cannot get anything done, it is really a reminder to not set unrealistic or otherwise impractical goals during that time. That means that chief among all, you should not have unrealistic expectations. The way to have your realistic expectations is to acknowledge that you simply are not eating at full capacity during the full workday. It is important to revisit the to do list. If your build your list but assuming you can work at the same level for 8 straight hours, you will find yourself falling consistently short. Once you have broken your day out into periods of high and low productivity you will be able to set realistic goals for each of those periods. No one can be operating at 100% capacity at all hours of the day. It just is not possible. By recognizing the periods throughout the day where you can optimize those bursts of energy and serve the lower periods with the finishing of non-essential tasks, you make most out of your body’s highs and lows without exhausting yourself.
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