Tip 86. Brush up your formatting with the Format Painter.

Education & Training with Vetter Productivity, Inc.

Does trying to format a Word document really confuse you? It did me until my computer consultant taught me a simple trick.

Say you have a Word document that you are working on and you want to use the same font, letter size, indentations etc. (format) on a section that you used at the beginning of the document. In the middle section of the document, you changed the format. Now at the end of the document you want to use that same beginning format. How can you?

Here’s how:

  1. Open the existing Microsoft Word document you want to change.
  2. Select the area of the document whose format you want to use on the current section.
  3. After selecting it, go to the Ribbon on the top of the page and click on the Home tab.
  4. Under the Home tab, go to the Clipboard group and click on the Format Painter (the
  5. paintbrush) icon.
  1. Next, select the new area whose format you want to change.
  2. Release your finger on the mouse.

Your new section will be formatted the same as the beginning section.

That one simple formatting step has paid for the cost of my computer consultant many times over.

Pick up that brush and take a swipe at saving time.

© Greg Vetter 2022. All rights reserved

Comments (2)

Leanne Smith
Dirt Road Real Estate - Golden Valley, AZ
Relocation to NW AZ with elbow room & more freedom

Thanks for the tip. I will try it.

Sep 16, 2022 07:52 AM
Greg Vetter
Vetter Productivity, Inc. - Sandy Springs, GA
30+ year Productivity Speaker, Trainer and Coach

Watch what happens when you double click it.

Sep 16, 2022 09:50 AM