IRS Payroll Tax Issues: Causes and Solutions

Education & Training with Apex Tax Defense LLC

I focus my practice on tax resolution, representing taxpayers in Colorado, Florida, and across the United States. Payroll tax issues can cause significant headaches for businesses, especially small ones that may not have the resources to stay compliant with the rules and regulations of the Internal Revenue Service (IRS). In this blog, we will discuss the causes of payroll tax issues and provide some solutions to help businesses overcome them.

Causes of IRS Payroll Tax Issues

The following are some of the causes of IRS payroll tax issues that businesses may encounter:

  1. Misclassification of employees - businesses may classify their workers as independent contractors instead of employees, which can result in penalties if it is determined that they should have been classified as employees.
  2. Late payroll tax deposits - businesses that do not make timely payroll tax deposits can face penalties and interest charges.
  3. Failure to file payroll tax returns - businesses that fail to file payroll tax returns on time can be hit with significant penalties.
  4. Incorrect information on payroll tax forms - businesses that submit incorrect information on payroll tax forms can face penalties and interest charges.
  5. Lack of knowledge - businesses that are unaware of IRS payroll tax rules and regulations may inadvertently make mistakes that result in penalties.

Solutions to IRS Payroll Tax Issues

To avoid payroll tax issues with the IRS, businesses should consider the following solutions:

  1. Seek professional advice - businesses can hire payroll tax professionals to help them stay compliant with IRS rules and regulations.
  2. Keep accurate records - businesses should maintain accurate payroll records to ensure that they are reporting payroll taxes correctly.
  3. Know the regulations - businesses should educate themselves about IRS payroll tax regulations to avoid making common mistakes.
  4. Make timely payments - businesses should make timely payroll tax deposits to avoid penalties and interest charges.

Payroll tax issues can cause significant headaches for businesses. Misclassification of employees, late payroll tax deposits, failure to file payroll tax returns, incorrect information on payroll tax forms, and lack of knowledge are the main causes of IRS payroll tax issues. To avoid them, businesses should seek professional advice, keep accurate records, know the regulations, and make timely payments. By following these tips, businesses can avoid payroll tax issues and maintain good standing with the IRS.

If you or someone you know has back taxes to deal with, don't hesitate to contact us immediately at 303-499-2700 or by email at 

Michael Moran, CEO, EA
Apex Tax Defense LLC
825 S Broadway
Boulder, CO 80305
Phone: 303-499-2700
Fax: 888-478-7627

Comments (3)

Paddy Deighan MBA JD PhD - Vail, CO
Paddy Deighan J.D. Ph.D

I have been trying to tell a very large corporate client that their 1099 Contractors are by any definition employees … so many employers don’t listen 

Jul 06, 2023 07:38 PM
Michael Moran

So true Paddy. Why won't they listen to the people they pay to advise them? Go figure.....

Jul 06, 2023 07:51 PM
Gwen Fowler SC Lakes & Mountains 864-710-4518
Gwen Fowler Real Estate, Inc - Walhalla, SC
Gwen Fowler Real Estate, Inc.

This month's NAR magazine has an article explaining what we must do to keep agents as independent contractors:  no uniforms, no specific time in the office, and no meetings.  I think most real estate offices break these rules, and we are the target of the DOJ so the next stop will be the IRS. 

Jul 07, 2023 03:46 AM
Diana Dahlberg
1 Month Realty - Pleasant Prairie, WI
Real Estate in Kenosha, WI since 1994 262-308-3563

I always say, when in doubt hire a professional.  Most Real Estate professionals are not proficient in accounting and payroll.  So let each professional do what they are good at and leave the other duties and responsibilities to those who have expertise in the areas you do not.

Jul 09, 2023 04:23 PM