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Rule #7 for writing real estate prospecting letters

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Services for Real Estate Pros with Marte Cliff Copywriting

Rule #7 for writing real estate prospecting letters:
Use good grammar


When you’re writing real estate prospecting letters, take care with your grammarrule #7 in writing real estate prospecting letters: good grammar and spelling.

You should do that no matter what you’re writing, but it might be even more important when writing prospecting letters. If you make a mistake on a web page or blog post, you can fix it, but once you’ve sent that letter, you’re finished.

People keep and even share postal mail. That’s good. But when they discuss your letter, you want them to discuss how you'll be able to help them – not your poor grammar or your misspelled words.

So proofread. Check and then check again, because it’s easy to miss an error on the first or second read. Part of the problem is that when you wrote it, you “know” what it says. So you see what you expected to see. 

If your grammar skills are shaky, or even if you aren't sure you've caught all your own typos, get help. Ask a friend, family member, or perhaps your office manager to proofread for you.

Meanwhile, sharpen your own skills by getting a copy of my Grammar Guide for Real Estate Agents.

Written in simple, non-academic terms, this guide outlines the most common grammar mistakes and misspellings made by real estate agents. Then it offers examples and tricks to help you remember what you just learned. 

Happy prospecting! 

 

Comments(12)

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Will Hamm
Hamm Homes - Aurora, CO
"Where There's a Will, There's a Way!"

Hello Marte and another excellent blog by you to help us with suggestions.  I wish I paid more attention in classes when I was younger.

Apr 12, 2025 09:28 AM
Marte Cliff

I hear that a lot, Will Hamm. Back in school, it didn't seem all that important. In my case, however, there was a Mom and a Grandmother who did think it was important - so I didn't need school to teach me.  

Apr 12, 2025 12:58 PM
Nina Hollander, Broker
Coldwell Banker Realty - Charlotte, NC
Your Greater Charlotte Real Estate Broker

Hi Marte... for me, whether it's prospecting letters, emails, social media posts, blogs... bad grammar and spelling is like nails on a chalkboard.

Apr 12, 2025 09:40 AM
Marte Cliff

Yes, Nina Hollander, Broker, and some errors are worse than others. When I see "Please call myself or Joe..." it sets my teeth on edge. 

Apr 12, 2025 12:59 PM
Nina Hollander, Broker

Marte Cliff oh yes... and when they use "I" instead of "me." And what with "your guys" these days instead of just your!

Apr 12, 2025 01:13 PM
GilbertRealtor BillSalvatore
Arizona Elite Properties - Chandler, AZ
Realtor - 602-999-0952 / em: golfArizona@cox.net

This is an excellent post with great information. Thanks for sharing it.

Have a super fantastic weekend!

Apr 12, 2025 10:39 AM
Marte Cliff

Thanks Bill Salvatore - East Valley - I wish you the same. 

Apr 12, 2025 12:59 PM
Roy Kelley
Retired - Gaithersburg, MD

This is good advice to share.

All of us have seen mistakes in marketing materials.

Apr 12, 2025 10:40 AM
Marte Cliff

Yes we have, Roy Kelley. Some of them are actually funny.

Once long ago I went with a friend to pick up a supply of boxes for shipping their telegraph keys.  A huge sign on the outside of the building said: "Get your box's here." I've seen others that were similar. There are 2 in the local laundromat that make me laugh because some customer brought in a sharpie pen and made corrections. 

I always wonder if sign makers don't know better or just don't want to correct their customers. 

Apr 12, 2025 01:02 PM
Lew Corcoran
Better Living Real Estate, LLC - East Bridgewater, MA
Expert guidance. Exceptional results.

Thanks, Marte Cliff! Your tips on using good grammar in prospecting letters are spot on. I appreciate you breaking it down so clearly—it’s all about making a great impression from the get-go!

Apr 12, 2025 11:48 AM
Marte Cliff

That's it, Lew Corcoran. We only get one opportunity to make a first impression.  

Apr 12, 2025 01:03 PM
DaCyn Walsh
LoKation Real Estate - Bailey, CO
Mountain & Horse Properties—Happy Trails Await!

Marte!! A woman after my own heart 💗 I was a teacher for many years before making a career switch to real estate and the amount of grammar errors in the professional world always drives me crazy! My husband makes fun of me when I am reading an article and tell him that I can't finish it because it is written poorly...🙃

Apr 12, 2025 03:43 PM
Dorie Dillard Austin TX
Coldwell Banker Realty ~ 512.750.6899 - Austin, TX
NW Austin ~ Canyon Creek and Spicewood/Balcones

Good evening Marte,

Another great piece of advice. It's like squeezing toothpaste out of the tube..once its out you can't put it back!

Apr 12, 2025 05:24 PM
Richard Weeks
Dallas, TX
REALTOR®, Broker
Great information, thanks for sharing.  I hope you have a great day.
Apr 13, 2025 05:18 AM
Joe Mojica
Laer Realty Partners Bowen - Port St Lucie, FL
Your Home Adds Value to You

Marte - your article provided some good advice to realtors.  Thanks for sharing.

Apr 26, 2025 04:34 AM
Thomas J. Nelson, REALTOR ® CRS,ABR,PSA,RCS-D, CFSP
Big Block LPT Realty 858.232.8722 - La Jolla, CA
Coastal San Diego, Veteran's & Retirees Services

I always appreciate your tips on grammar Marte Cliff -ironically it's when I send a prospecting letter or email out with a typo in it, I get the biggest response. People love to correct me, but I love that it shows they read the letter, since I bury that "accident" deep in the content. 😉

Apr 26, 2025 07:00 AM
Jeff Dowler, CRS
eXp Realty of California, Inc. - Carlsbad, CA
The Southern California Relocation Dude

Marte:

Thank you for the reminder to check spelling and grammar, and more than once. It's so easy to make a mistake or two and miss them in the first proofread. I have occasionally read some communications out loud and that often helps catch grammatical errors.

Jeff

Apr 26, 2025 12:32 PM
Charles Ross - eXp Realty (Salina Group) | Broker
Salina Group - Salina, KS
Love To Help People

Great reminder, Marte Cliff! Clear, polished writing reflects professionalism and builds trust—especially in print. ✍️💼 Keep raising the bar! #StayMotivated #SharpenYourSkills #ProspectingPower 📬

May 19, 2025 03:40 AM