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Document your updates!

By
Real Estate Broker/Owner with Realty Concierge International MA #9535680 RI#REB0019277

Why should homeowners save documentation about their home?

Starting from day one of homeownership, every homeowner should make it a habit of documenting every repair, update, upgrade, and renovation to their property.  This documentation can include things like receiptscontracts, and permits for any work that has been done.

Documentation like this is helpful not only when you are ready to sell but also as reference if you ever need detailed information because of an insurance claim or need to check a warranty.  

Other examples of records include:

  • Paint color names / samples for touchups or fresh coat of paint
  • Stain color names/samples for any woodwork
  • Warranty information - A purchase receipt is usually sufficient for warranty claims, registering a product can offer additional benefits, such as extended warranty periods and faster service.
  • Instruction manuals
  • Service Contracts - i.e. Furnace, hot water heater, AC units 
  • Pest Control Contracts 
  • Homeowner & Flood Insurance policies

Overall, the most important documents for homeowners are typically those related to ownership, financial information, and renovations or improvements made to the home.  

Having a good record keeping history is beneficial for you during the duration of ownership and for prospective buyers when you are ready to sell.  It is much easier to put this list together as you go vs. rummaging through paperwork last minute to find necessary information. 

By having all your information organized and at-the-ready, shows potential buyers the care and value you've invested in your home!

 

 

 

Posted by

 


Kelly McGovern, Broker/Owner

Realty Concierge International
Mobile: (508) 331-7158
eFax: (877) 491-3766
Email: Info@KellyMcGovern.Realtor
Website: http://www.RealtyConcierge.Realtor
9535680

Comments(11)

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Michael Jacobs
Pasadena, CA
Pasadena And Southern California 818.516.4393

Hello Kelly - an excellent idea that may work better in theory than it does in everyday real-world practice.   Coulda - Woulda - Shoulda.   

Nov 13, 2025 06:04 AM
Kelly McGovern

It's a good habit to try.  Had a meeting with a potential seller who had no dates or receipts or anything.  Not the way to go!

Nov 13, 2025 07:37 AM
Roy Kelley
Retired - Gaithersburg, MD

Good Thursday morning, Kelly. This is good advice to share with home owners.

Have a great day.

Nov 13, 2025 06:04 AM
Dorie Dillard Austin TX
Coldwell Banker Realty ~ 512.750.6899 - Austin, TX
NW Austin ~ Canyon Creek and Spicewood/Balcones

Good morning Kelly,

Great information to get out to homeowners! I make a list each year on my home of things I've done during the year. It's important to keep track and you are right..future buyers will appreciate the Homeowners record keeping!

Nov 13, 2025 06:22 AM
Kelly McGovern

So do I Dorie Dillard Austin TX!  I have a spreadsheet that I complete every year, listing updates with any relevant information, including cost. I also scanned the receipt, so I have that as well.  It'll come in handy one day. 

Nov 13, 2025 07:39 AM
Nina Hollander, Broker
Coldwell Banker Realty - Charlotte, NC
Your Greater Charlotte Real Estate Broker

Good morning, Kelly. I'll admit, I am pretty good at this kind of documentation. Sadly, I come across many people who are not... and it's a hassle when we need to sell their homes.

Nov 13, 2025 06:25 AM
Nina Hollander, Broker

Kelly McGovern I used to give my clients a professional binder in which they could keep records easily. I'd say 90% never used it when it came time to sell their homes.

Nov 13, 2025 08:02 AM
Kelly McGovern

It sure is, Nina Hollander, Broker !  I advise my buyers at the closing table to maintain thorough records of any updates and important information.  I had a listing appointment recently that prompted this blog.  It would have been a good habit to start from day one.  It really doesn't take much to do.

Nov 13, 2025 07:41 AM
Carol Williams
Although I'm retired, I enjoy sharing my knowledge and learning from other real estate industry professionals. - Wenatchee, WA
Author, Golfer, Traveler, Retired, Wenatchee, WA

Hi Kelly,
If only all sellers were so organized. The people we bought my current house from had all of that! 

Nov 13, 2025 06:46 AM
Kelly McGovern

There is hope!  I was surprised to learn how many people didn't even think to do this.  Get them at the closing table and instill good organization and documentation skills!

Nov 13, 2025 07:47 AM
GilbertRealtor BillSalvatore
Arizona Elite Properties - Chandler, AZ
Realtor - 602-999-0952 / em: golfArizona@cox.net

good post with great information. Thanks for sharing it. Bill

Have a fantastic week!

Bill Salvatore, Realtor- Arizona Elite Properties

Nov 13, 2025 07:23 AM
Ed Silva, 203-206-0754
203-206-0754 - Waterbury, CT
Retired Real Estate Broker

Far too many 'accommodating' sellers choose to keep the paint cans as it would be helpful and besides they don't want the frustration of trying to dispose of them safely.

Documentation is key and keeping dates and details will help with any repairs that may be needed down the road.

Nov 13, 2025 11:37 AM
Joan Cox, Retired Broker/Owner
Denver, CO
Enjoying Every Day to Its Fullest!

Kelly, great post, and buyers LOVE sellers that are miticulous on record-keeping, especially those paint colors.

Nov 13, 2025 02:54 PM
Kelly McGovern

so true Joan Cox - pride of ownership!

Nov 13, 2025 03:14 PM
Kathy Streib
Cypress, TX
Retired Home Stager/Redesign

Hi Kelly- it seems simple enough but many people don't keep this information on hand. Ilove it when we've moved into  new home and the previous owner had all of this information for us in a file. 

Nov 13, 2025 06:02 PM
Brian England
Ambrose Realty Management LLC - Gilbert, AZ
MBA, GRI, REALTOR® Real Estate in East Valley AZ

That is so important and I love it when my sellers have all of that stuff in a binder or organized in some manner for a new owner!

Nov 14, 2025 07:04 AM
Lew Corcoran
Better Living Real Estate, LLC - East Bridgewater, MA
Expert guidance. Exceptional results.

That’s such a practical reminder, Kelly McGovern, and I really appreciate how clearly you laid it out 🙂. Keeping records as you go makes the whole process feel less overwhelming, and your insight shows just how much value it adds for both homeowners and buyers. Thanks for sharing this—it’s the kind of advice that sticks!

Nov 14, 2025 11:04 AM