Okay so anyone in the workforce that uses a computer on a day to day basis knows what microsoft word is... but do you know what it can do?
here are a couple of tricks and tips you can use while typing a Word document.
(ill go over these later but these are just listed for an outline)
- zoom in and out of a document
- the active painter feature
- shift key features
- Autocorrect
- keyboard shortcuts
- Using the work menu
- Open the Last-Opened Document
- Paste Special
- Rearrange Paragraphs
- zoom feature
if you hold ctrl and use your mouse wheel you can zoom in and out of the document quickly to search for certain text or a certain part of your document.
- the active painter feature
the active painter feature should by deafult be located on your toolbar via the little paintbrush icon. if its not you can go into Tools - Commands - Format and drag the icon over.
active painter works like copy & paste. the difference is that it does not only copy text it copies format as well. if you select an entire paragraph or cell format then it will copy that entire cell format exactly like it was before.
- Shift Key Features
If you hold shift while clicking on file at the top your options to close and save will change a bit. if you have multiple documents open it will ask you to close - all or save - all. its very beneficial if you are a multi-tasker and usually have multiple documents open at once.
ever use bullets? im sure you have... and if you have you know what a pain it is to try and continue to the next line without using a bullet. this can be accomplished by pressing shift - enter. this will allow you to continue to the next line without creating another bullet.
- Autocorrect
autocorrect is a cool feature but you can also use autocorrect to add symbols.
(c) will do this: ©
(r) will do this: ®
(tm) will do this: ™
==> will do this: Ë
<== will do this: Á
--> will do this: →
<-- will do this: ←
- Keyboard Shortcuts
Ctrl-C: Copy selection.
Ctrl-X: Cut selection.
Ctrl-V: Paste copied selection.
Ctrl-Shift->: Increase font size.
Ctrl-Shift-<: Decrease font size.
Ctrl-P: Print
- Fast Access to Recently-Opened Docs
You can keep frequently used documents readily available on Word's menu bar so you don't have to use the File menu and search through files and folders to find them. You do this by adding a Work menu to Word's menu bar. Simply go to View | Toolbars | Customize, choose the Commands tab, and select Built-in Menus from the list of categories. Then choose Work from the list of commands and drag it to where you want it on the top-line menu. From your new menu, choose Add to work menu to attach a filename to the menu. To remove a filename, press Ctrl-Alt-Minus and click on the item you want to remove.
-Open the Last-Opened Document
You can create an icon on your desktop that will launch Word and automatically open the document you last opened. Either locate the file Winword .exe in Windows Explorer (for Office 2003, this is typically in C:\Program Files\Microsoft Office\OFFICE11) or find it with the Search item on the Start menu (in the Search tool, you'll probably need to turn on More advanced options, then add checkmarks next to Search system folders and Search subfolders). Once you find Winword .exe, right-click on the file icon and drag it to your desktop, and then select Create Shortcuts Here. Right-click on the new shortcut icon, choose Properties, and go to the Shortcut tab. In the Target field, after the existing file path, add a space and then /mFile1. You can also assign a shortcut key if you want to launch the file with a keystroke combination. When you're done, click on Apply. In the General tab, give the shortcut a descriptive name and click on OK.
- Paste Special
Ever try and copy paste from another source and the font, color, size, shape, and EVERYTHING is different? thats is why Paste special exists.
When you copy text from the Web or another document into a Word file, Word will reproduce the typeface, color, and font size displayed in the original page. If you want the pasted text to match the formatting in the destination document, use Edit | Paste Special, and choose Unformatted Text.
- Rearrange Paragraphs
Do you need to swap the second and third paragraphs in the document you're working on? Don't waste time dragging text around within your document using the mouse. Just click on the paragraph you'd like to move, hold down Shift-Alt, and move the paragraph up or down using the arrow keys. Each press of the arrow key causes the selected paragraph to jump over one adjacent paragraph.
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