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Brokers, Babies and Blogs...Keeping All Your Balls In The Air

By
Services for Real Estate Pros with Milestone Motoring - Auto Broker/Dealer

sylvesterMy life is a constant juggling act and I have to admit, I'm not that great at keeping all my balls in the air.  I'm a single mother with two children, I have a very busy career, I have a life outside of children and work (okay, that one's not true), but I would LIKE to have a life outside of children and work, there just isn't enough time.  I see all my Active Rain idols like Neal Bloom, Jeff Turner, George Tallabas, Broker Bryant, TLW, and Jeff Belonger, just to name a few.  They blog, they post, they comment, and I'm assuming they also work and take care of their families.  I think to myself "how do they fit it all in?"

Last week I attended a seminar on Priority Management.  Just committing to attend almost caused me to hyperventilate.  Are they crazy, a seminar on a Monday morning?  I realized how desperately I needed the seminar because my time management skills are non-existent.  The speaker was the President of United Pacific Mortgage, Daryl Wizelman.  Although I practically went kicking and screaming,  I have to say, the seminar was WELL WORTH MY TIME.

Much of the focus was on time blocking.  While it's way too much information to go into depth here, there were some key points that I think are of great value. 

WHAT'S YOUR HOURLY WAGE?

 

Did you ever calculate your hourly wage?  Daryl's calculation was as follows:  Assuming you take 4 weeks vacation a year (is he kidding?) and you work 40 hours a week (he must be talking about a 3 day work week) the formula is;

Annual Pre-Tax Income ÷ 1,920 hours (48 weeks, 40 hours per week)

Example:

$300,000 ÷ 1,920 hours = $156.25 per hour (his figure, not mine)

LETTING GO

Now, how do we work in a way that warrants our hourly wage?  One thing Daryl strongly believes is "we must do less to earn more."  In a nutshell this means delegate. Why is it we have such problems with "letting go?" Is it:

  • Ego----No one can do it better than me.
  • Insecurity----If somebody does it better than me I will look bad.
  • Loner----I'm fine by myself, I don't want to manage other people.
  • Temperament----Working with others is too complicated.

If we delegate some of our low pay off (LPO) activities, we allow ourselves time and space to maximize our high pay off (HPO) activities.  LPO activities can be categorized as those things that need to be done but don't necessarily generate value in either money or personal satisfaction.  They can include things such as faxing, copying, opening mail, or chores.

High pay off (HPO) activities are those that directly affect our income or personal satisfaction.  They would include things such as networking, meeting with clients, listing appointment, loan submissions or family time.

SCHEDULE YOUR DAY

"If you don't schedule your priorities, everyone and everything else around you will."  It's understood that if we need to see a doctor, we make an appointment.  Just as a doctor's day is scheduled, so should ours be.  Scheduling our day and making others aware that our day is scheduled, keeps up focused and on track.  We learn to be "proactive with our time, rather than reactive."

TIME BLOCKING---"an art, not a science"

 

This was the core piece of information at the seminar. Daryl believes that adopting a time blocking mentality can create a paradigm shift.

Time blocking in its simplest form is essentially separating our work day into hour long blocks with one of the following activities represented in every hour of the day.

  • Growth time: Selling---This is your money making time to grow your business.  It would include prospecting, taking loan applications or listing appointments, cold calling, referral calling etc.
  • In time:  Administrative---Making sure everyone is getting excellent service.  Trouble shooting, emails, making and returning phone calls.
  • On time:  Planning/improving--- Networking, blogging, observing and working on improving productivity and business
  • Off time: Set it all Aside---Recharge/decompression time
  • White Space Time---Emergencies---trumps everything else.  The challenge is using it only for "true" emergencies
  • Family time:  Time spent focused and devoted to family...work is left behind

There is also Margin Time.  This means leaving a little room within the blocks.  For example, if a meeting is scheduled from 10:00 until 11:00, finish at 10:50 and give yourself 10 minutes of margin time.

Now, I've known Daryl personally for many years.  He's a very disciplined person and I believe a great deal of his success is because he is so disciplined.  I've witnessed his time management skills first hand and there's no question the system works for him.  Not being quite as disciplined myself, I probably need it even more than he does.  I don't know if I can do it on the same level but there are certainly many key elements I can incorporate into my day.

The one thing I think I'll have the biggest problem with is delegating.

Oh, I could try to delegate.  The problem is, no one ever listens to me........ except my dog.........

I wonder if she knows how to fax.                                                     melody and prima 

                                                                                                                 Prima...my new assistant

  

Melody Young
Milestone Motoring - Auto Broker/Dealer - Westlake Village, CA
Auto Broker-Milestone Motoring
Thanks Matthew, I LOVE my assistant...even if she doesn't have good phone skills :)
Apr 26, 2007 04:03 AM
Terry McDonald The McDonald Group
TerryMcDonaldRealEstate.com, LLC - Charlotte, NC
Brokers NC/ SC

Melody,

Have you read that ancient classic-7 Habits of Highly Effective People? The author - Stephen Covey talks at length about the difference between being "Efficient and Effective" and he insists you should only seek to be effective with people, leave efficiency for things... there is a longer post here, but in our business we are with people all the time, and it's most important to really "be" with them, and to do that, you need to have an oranized day, one not so overscheduled that if a friend, family member, client or 4 legged assistant needs you, that you will have time for them.

And it keeps you human.  

Stay scheduled, but underbook, and leave time for life.  

 

Apr 26, 2007 09:54 AM
Melody Young
Milestone Motoring - Auto Broker/Dealer - Westlake Village, CA
Auto Broker-Milestone Motoring
Thank you for your comment Terry and for the very good advice which I intend to take.
Apr 26, 2007 10:01 AM
Thesa Chambers
West + Main - Bend, OR
Principal Broker - Licensed in Oregon
Great assistant - much more loyal than most I am sure - loved this post - and all you mentioned in it are favorites of mine also.
Apr 27, 2007 02:18 AM
Melody Young
Milestone Motoring - Auto Broker/Dealer - Westlake Village, CA
Auto Broker-Milestone Motoring
Thanks Thesa, I love my assistant.  Unfortunately she's not coming with us to Sunriver when we go for Mother's Day but I'm very excited to go...such a beautiful place
Apr 27, 2007 09:58 AM
Mike Stankewich, MBA, e-PRO - ZipRealty, Inc.
ZipRealty, Inc. - Huntington Beach, CA

Melody,

Thanks for sharing what you learned at the seminar with us.  I was very informative.  Unfortunately by assistant below does not listen to me.  She is so stuborn and wants her own way.. I put up with it because she is cute.

Seriously, a great blog.  I enjoyed it.

Apr 27, 2007 10:31 AM
Melody Young
Milestone Motoring - Auto Broker/Dealer - Westlake Village, CA
Auto Broker-Milestone Motoring
Hi Mike, with a face like that, I'd let her do whatever she wanted... in fact, I'd be HER assistant!  Thanks for stopping by
Apr 27, 2007 10:35 AM
Neal Bloom
Brokered by eXp Realty LLC - Weston, FL
Realtor CRS-Weston FL Real Estate

Hello my Melody with the Y.

You know something?

My other comments ..I think I deleted them by mistake.

Just wanted to say I am flattered to be included in that group of elite you mentioned.

Would love to go back to CA and drop by to meet you.

Apr 27, 2007 10:57 AM
Melody Young
Milestone Motoring - Auto Broker/Dealer - Westlake Village, CA
Auto Broker-Milestone Motoring

Hi Neal with an A,

You know something?  It's easy to be soooooo nice to you.  You've been very welcoming and supportive since I've come to AR and its truly appreciated.

You have an open invitation any time you're in CA, it would be great to meet you in person.

Apr 27, 2007 06:45 PM
Neal Bloom
Brokered by eXp Realty LLC - Weston, FL
Realtor CRS-Weston FL Real Estate

Any time 

Same here ,right back at ya  M  e  l  o  d  y.

Now you have a little work to do.

Apr 29, 2007 12:28 PM
Christine Forgione
1 - Whitestone, NY
Associate Broker

I think this post should have been a featured post.  Melody this post I printed out and placed on each one of my agents desks -  

thank you for posting this!

Apr 30, 2007 01:23 AM
Melody Young
Milestone Motoring - Auto Broker/Dealer - Westlake Village, CA
Auto Broker-Milestone Motoring

Neal with an A - Yes I have some very big shoes to fill.

Christine:  Thanks so much for your comment.  Having something I write be of value to someone else is WAY more important to me than having a featured post.

Apr 30, 2007 05:02 AM
Amber Steiner
Solid Source Realty - Cumming, GA
North Atlanta Real Estate

Melody this is a fantastic post!  I have printed it out to use as a reminder to myself.  I have been feeling the exact sentiments you shared lately.  I am such a perfectionist that I always have the "If you want something done right you have to do it yourself" syndrome.  Delegating is something that I could really use a lesson in, and this post was so practical.  You are off to a wonderful start on AR and I have already subscribed to your blog, keep up the great work!

 

Apr 30, 2007 09:26 AM
Melody Young
Milestone Motoring - Auto Broker/Dealer - Westlake Village, CA
Auto Broker-Milestone Motoring
Thank you so much Amber.  I really appreciate your comment and subscribing to my blog.  I'm so glad you found the information to be of value and knowing there are other people out there who struggle with time management is comforting to me.  I won't be posting any blogs this week because I'm next in line to write "This Week In Review" and I'm too busy reading.  It will be posted on Sunday.  Take care and thanks again.
Apr 30, 2007 10:03 AM
Ginger Wilcox
Sindeo - San Francisco, CA
Hi Melody.  Great post!  As a mother of two children, a busy agent, and now trying to be a successful blogger, I need a reminder on time management and delagating.  Now, if you could just tell me how to get my children to listen to me, I would be in better shape!
Apr 30, 2007 04:04 PM
Melody Young
Milestone Motoring - Auto Broker/Dealer - Westlake Village, CA
Auto Broker-Milestone Motoring
If the person who has that answer would contact us both, that would be great :)  Thank you for your comment.
Apr 30, 2007 05:21 PM
Neal Bloom
Brokered by eXp Realty LLC - Weston, FL
Realtor CRS-Weston FL Real Estate
I agree with Christine, maybe it might soon.
May 03, 2007 01:38 PM
Melody Young
Milestone Motoring - Auto Broker/Dealer - Westlake Village, CA
Auto Broker-Milestone Motoring

Thanks Neal with an a,

You're the best!

May 03, 2007 05:28 PM
George Tallabas
RE/MAX Advantage - Nampa, ID
Idaho Real Estate
My friend...I made the decision a long time ago to my my God & family first.  God blessed me by giving me an awesome business as a reward.  I honestly feel that when we put our priorities in order and make
God the head of our lives he will give us all that we will ever need.  Thank you for respecting me and for calling me "Friend".  I likewise respect you and call you "Friend".
May 11, 2007 04:36 PM
Dwight Conway
Conway & Lloyd Real Estate - Lawrenceburg, KY

Great blog!!  I have found out to time block as much as possible!! Thanks

Apr 25, 2012 04:18 AM