Six Responsibilities of Community Assocation Board Members

Real Estate Agent with Community Association Manager

Being a Board Member on behalf of your association comes with responsibilities.  Below is a list of what is expected.

  1. All members of the Board serve the owners as Fiduciaries and must act in the best interest of all its members. 
  2. No officer of the corporation has the authority to make unilateral decisions on behalf of the Board unless specific authority to do so has been given by the Board. 
  3. Decisions are made at Board of Director meetings where items are addressed and agreed upon.  Items on the Board of Directors meeting Agenda are thoroughly researched, studied and analyzed to make sure its financial feasibility, legal implications, and practical in application to the operation of the community
  4. The Board of Directors sets the policy for the corporation and Management implements that policy.  
  5. All Board Members should make sure that there is Directors and Officers liability insurance in place. 
  6. All directors must keep careful watch over the finances of the association and make sure that the association rules and deed restrictions are enforced.

I am always in awe of the time and dedication Members of the Board give to their communities.  Most Boards work very hard to uphold the Covenant and Restrictions while making improvements to the common areas and keeping their neighborhood informed of the happenings around them.  Kudos to the dedication of HOA Board Members.


Comments (4)

Missy Caulk
Missy Caulk TEAM - Ann Arbor, MI
Savvy Realtor - Ann Arbor Real Estate

What are the demographics you see that run for and serve on these boards? My experience is that they have plenty of time on their hands. In my neighborhood the profile is people without kids. They sometimes can rule with a rod of iron. ( or nitpick ) Not to say they don't work hard.

Jan 29, 2009 08:04 AM
Bob Sloop, Consultant, Indianapolis, IN
RS Mortgage Consulting - Indianapolis, IN

Hey there, I think Missy has a question your going to have fun answering.  I know your time you put into each board meeting, and even more on a daily basis, day and night to serve your Real Estate Communities well is enormous.  There is much more that goes along with the title Property Manager than meets the eye.  The nitpicking is unreal, but thank goodness I think there are only a handful out there.  Many members really mean well.  Nice post Cyndi.

Jan 29, 2009 09:53 AM
Cynthia Sloop
Community Association Manager - Indianapolis, IN

Hi Missy & Bob,

It depends upon the type of property (SFR, PUD, Condo) and where it is located.  Many of my condo associations have homeowners that are retired or empty-nesters nearing retirement.  Others are a mixture of ages and then I have neighborhoods that are more of a first-time home buyer group.  I have come across the type of board member you were referring to.  I do not have any board members like that at this time and I'm thankful!  Bob, you referred to the nitpicking which will happen within the community and what their expectations of the board is, what their expectation of my job is and what their association dues should cover.  That can be challenging to deal with at times.  It's all in a day's work.  Thanks for stopping by my post!


Jan 29, 2009 01:33 PM
Pat Starnes-Front Gate Realty
Front Gate Real Estate - Brandon, MS
601-991-2900 Office; 601-278-4513 Cell

Cyndi, I'm so glad I found your blog. I live in a condo complex and with all the challenges of the homeowners association, I will be pouring through your blog to see what I can learn. Thanks for stopping by my post.

Jan 31, 2009 06:57 AM