Question about Outlook on 2 different computers.

Real Estate Agent with Paradise Realty of SW FL LLC
If you have Outlook on your laptop that you use at the office and a desk top at home, is there a way to share the information  that you put on your laptop with your desk top at home and visa versa.

Comments (8)

Missy Caulk
Missy Caulk TEAM - Ann Arbor, MI
Savvy Realtor - Ann Arbor Real Estate

You can sync it back and forth, I leave all the important emails on my server when I am traveling, and then when I get back home to my desk top, I drag those emails into my clients folders.

Do you know how to save some and delete emails from your server.

If you are just setting up, sync your computers together. If I set up a client at the office in a vcard, I email that card to myself and it is waiting at home.

I'm sure William will know another way too.

Sep 09, 2007 12:32 AM
Frank Rubi
Frank Rubi Real Estate, LLC - Metairie, LA
Missy, could you in a post explain your point. How do I leave or the setting to leave email on my server?Thanks for helping set up this group.
Sep 09, 2007 02:48 AM
Missy Caulk
Missy Caulk TEAM - Ann Arbor, MI
Savvy Realtor - Ann Arbor Real Estate


Oh, this is important, in OUTLOOK you have to check the button to save emails on your server. It is under email settings > more settings >advanced>Delivery> Leave a copy on the server.   Check the boxes and set up how many days you want them to stay there. ( if you don't delete them )

Someone hosts your email. I have hosted by Internet Crusade. I can always log on to internet crusade  and can see my emails. I can delete them or save them. If I am on my tablet PC at the office, and there is a email or many I want to save on my desk top at home...before I leave the office, I go into my email host ( internet crusade ) and delete the ones I don't need at home.

When I get home, I log on to OUTLOOK, and  the emails I saved on the server Internet Crusade come in my inbox at home.  At that point, if let's say, I have a contingency removal from a client. I drag that email into the folder I named after that client. I like to keep all my permanent records there.

I personally like to keep everything on my desktop as it is my work horse. The one at the office or I travel with is just to be on line there. However, I do set up some folders on that and then I have them in case something goes wrong.

Who is hosting your email ?

Do you have access to the server?

If you have a problem call me and I'll walk you through it in front of your computer.

Sep 09, 2007 05:42 AM
William Johnson
Retired - La Jolla, CA
Retired Real Estate Professional

The easiest way is to use a simple storage item ( usually a 1 or 2 Gig USB Portable Storage device). They are very tiny and inexpensive. Best to have more than one. You will notice that you forget to take it back to the office with you for the next days data.  Having two works best.  When you leave your office, download any changes in files you want to load at home on the desk top. When you get home plug in the USB storage device in and add the data.

NOTE: If your home computer is a desk top, go to your supply store and buy a USB extension cable. Usually 6 ft is plenty long enough. Locating and accessing the CPU , especially when they are tucked away is a real pain. Use the extension ccable. The male end into the CPU and work the cord up to your desk top and simply plug the storage device into the female end of the USB extension cord. Handy this way!

Another way to access and not cross pollinate your files is to access one computer from the other remotely. "Go To My PC"  has a free trial version and you can work back and forth very easily. It is a great program and so easy. That way you don't have to transfer anything. But should be backing up both these computers regularly.


Sep 09, 2007 05:49 AM
Frank Rubi
Frank Rubi Real Estate, LLC - Metairie, LA
Missy, thanks I will try tonight. I doing the open house things right now. Thanks for sharing.
Sep 09, 2007 07:07 AM
Debbie & Rick Miller
Paradise Realty of SW FL LLC - Fort Myers Beach, FL
Fort Myers Beach Real Estate

Missy- Thanks for the info on saving e-mails. Saving them to a clients folder is will help keep things organized.

William- I will try the Portable Storage Device. Thanks for the info on how to use it. 

Sep 10, 2007 03:23 AM
Ilyce N. Powell
Financial Revitalize - Baltimore, MD
CMPS- Certified Mortgage Planning Specialist

I've made the decision to keep all work-related files and contact info on my laptop, separate from my PC at home. The thing is, I've got soooo many different POP3 accounts coming in to Outlook at home, that I'm afraid I'll miss something important.

If anyone's got tips on how to manage this, I'm all ears (or eyes). LOL 

Sep 11, 2007 03:50 PM
Jay McGillicuddy
Berkshire Hathaway HomeServices Verani Realty - Exeter, NH
Real Estate Broker

I have a laptop and a desktop. On my desktop I have the box checked to leave the email on my server, where my email and website is hosted.

Then when I need my laptop I can download all my emails to my laptop. I know when sending email to people from the desktop and you want to keep a copy of that sent mail, I then bcc that message to my email account and I then am able to have it sent to my laptop when I open Outlook and it is then downloaded and I will always have a copy of it on my laptop.

Then I just set up a message rules to import all my messages into certain folders I have set up for customers and clients. 

Sep 16, 2007 07:59 AM