I have recommended that our Multiple Listing Service start a new member benefit of hosting these documents and contacts. Currently, agents get copies of the CCR's and plat maps from their favorite title company and then upload them for each listing (if they even bother to post them as associated documents).
I have suggested to our CEO that they get clean copies from a title company and upload them so agents just need to link to them in the future. This way, we should have cleaner copies on file and save a lot of time redundantly entering the same CCR's and plat maps over and over and over again.
If they would track the HOA's, then there would always be the HOA contact data on file and current dues, transfer fees and set up fees on file.
I would love ActiveRain member feedback on this so I can share the results with our CEO if this idea makes sense. Even if we had to hire a college intern to get this set up the first time, it wouldn't take too much to keep up to date as new communities are approved and added and then each year, we would just have to touch bases with HOA's to update their fees accordingly.
I welcome your thoughts and input!