5 iPhone Apps That Have Simplified My Real Estate Business

Services for Real Estate Pros with Savvy Home Pix B.1000860.LLC

Phone apps have DEFINITELY changed the way I have run my real estate business!   These apps I have chosen help me:  communicate with my clients, other agents, my agents, my spouse and organize my busy schedule and tasks!

I had a hard time narrowing it down to just 1 app and do not include the basic necessities such as standard email, phone, voicemail, navigation, etc!

In order of importance:

1) Dropbox - has simplified the way I share photos & files with other agents and clients:Dropbox app for real estate

If one of my agents asks for a W-9, copy of their license, brokerage logos, etc - I have set up a file called "agent link" in dropbox.  When they join my brokerage I send them the link and tell them to save that link.  Most of the time they don't save that link and still ask me for a certain file.  When they do, it's easy, I just find the file on my app and can send them the link via text or email NO MATTER where I am at. 

I have all of my PCs (alive and dead) from 2005 to present sync'd with dropbox.  So basically I have access to all my computers & their files on my dropbox app!

Another great use is to send clients and cooperating agents entire files when the transaction closes for everyone's records.  This eliminates that last minute "I lost this paperwork, can you please send it to me?" back and forth emails at the close of a transaction.

Evernote for real estate2) Evernote - has simplified lists and client communications for me:

This is one of the big game changers for me.  I am able to organize transactions via evernote with client checklists from listing to close.  I also communicate offers via evernote with template creations. 

You have the ability to email your client straight from evernote or send a link for them to see "real time updates".

I also have a link for my agents for important brokerage items that agents frequently need such as HUD NAID, my license number, my public ID, tax ID number, etc so again, I can text them that information while I am on the fly if they need it.

I also have personal items for camping (our camper checklist) plus dutch oven recipes for those times when we do NOT have access to the internet!

3)  PDFexpert - has cut down on printing - BIG TIME:pdfexpert for real estate

PDFexpert has saved a tree or two (or maybe an entire forest) & an abundance of time for me. 

My big use for this is commission orders.  Since I request wires on my commission orders, I have set "stamps" for my routing and account numbers and also stamps for my broker license number & expiration date.

When I opened my brokerage back in March, I prefilled GLVAR transfer and division add forms w/ PDFexpert so when I bring on an agent, I can just send them the dropbox link to get the forms for them to fill out the rest.

No more printing, signing and scanning for key daily documents for me!

google drive for real estate4)  Google Drive - houses my key documents:

Google drove hosts my key brokerage documents that are in "word" or "excel" format.

I keep my key brokerage documents for editing any where on any device (PC, Chromebook, laptop, iPad, iPhone) in a folder here:  my policy & procedures, independent contractor's agreement, unclaimed commissions etc.  I can link up my agents and give them full editing permission or to only view the document.  Once a month, on the 15th, I can embed policy and procedures & unclaimed commissions (since these are revised consistently) in an email to the entire brokerage at a click of a button.

Seller net sheets are here for my agent's use and for when I am out of town and get an offer on one of my listings.

I also host my contracts on google drive for when zip forms decides to be unreliable.

5)  Youmail - slick voicemail for business professionals:youmail for real estate

I dumped regular voicemail last December when ATT and the LTE network was pitching me fits.  I was missing phone calls and voicemails.  Now if I miss a call it goes straight to youmail!

It has a couple of other cool features that I didn't realize until it was installed! 

Hate vendors calling you?  Yea, put them on the "do not answer" contact then set the "do not answer" contact to either hang up on them or give them the "this number is no longer in service message".  There are also a whole host of messages you can get for free or buy.

You can customize a message for EACH contact too.  While I have had it for only a year now - still haven't got around to that.  Wanted to use this feature to "punk" my husband originally ;)

Another great feature is you can forward the message by email.  That way if I get a lead, and don't have time to respond, I can forward the voicemails on to one of my agents via email!

I have many many more that I love but that is my top 5 written for the EchoSign & ActiveRain "Must Have App" contest :)



Posted by

Thanks,  Renée Burrows 702-580-1783 Broker/Owner, REALTOR®


copyright 2006-2013 Renee Burrows, REALTOR®, Savvy Home Realty Solutions  702-966-2494

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Comments (41)

Travis "the SOLD man" Parker; Broker/Owner
Travis Realty - Enterprise, AL
email: Travis@theSOLDman.me / cell: 334-494-7846

Google Drive AND Dropbox?

Checking on Youmail now. I've read about Better Voice Mail (or something like that).

Aug 26, 2013 01:55 AM
Christi Farrington
Dagny's Real Estate - Wilton, CT
~ Your representative in Fairfield County, CT

Thanks, Renee.  I'm still trying to master Evernote but always appreciate learning about new Apps! :)

Aug 26, 2013 02:45 AM
Dorte Engel
RE/MAX Leading Edge - Bowie, MD
ABC - Annapolis, Bowie, Crofton & rest of Maryland

Dear Renee,

Apps may be helpful for some, but confuse me, because the screen is so small. I prefer to work on a computer or laptop. Tempting me with more distractions while rushing around in traffic might even be dangerous.

Aug 26, 2013 02:54 AM
Judy Orr
HomeSmart Realty Group - Orland Park, IL
SW & Near West Chicago suburbs

I love hearing about apps people are using in the biz.  I haven't upgraded Dropbox so am out of space but haven't been using it lately since my new tablet PC is Windows based and uses an S-pen and I can do everything with PDF Annotator (an actual program - not an app) and Evernote.  I also use Google docs once in a while, but switching from my iPad to a Windows tablet PC is like bringing my heavier laptop with me at all times.  Signatures on PDFexpert were cumbersome but sigs on PDF Annotator with the S-pen are so much easier and look better.  I gave my iPad to my granddaughter.  

Aug 26, 2013 04:24 AM
Bahman Davani, CM at Texas Five Star Realty, Plano, TX (214) 457-7055
Texas Five Star Realty, Plano Texas - Frisco, TX
Homes for Sale in Plano, Frisco, Prosper, Allen TX

Renee, Great information. I hadn't heard of YouMail and need to understand it's full capabilities and features.

Aug 26, 2013 04:33 AM
Bob Miller
Keller Williams Cornerstone Realty - Ocala, FL
The Ocala Dream Team

Hi Renee, we use them all!  Dopbox, evernote, and our favorite CloudOn to edit Microsoft docs.

Aug 26, 2013 05:09 AM
Mary Hutchison, SRES, ABR
Better Homes and Gardens Real Estate-Kansas City Homes - Kansas City, MO
Experienced Agent in Kansas City Metro area

Thanks for the detailed explaination on each app and how you use it--helpful!


Aug 26, 2013 06:23 AM
Greg Mona
West USA Realty - Scottsdale, AZ
Professional Real Estate Representation for YOU!

These are great, Renee!  Thanks for sharing.  I was not familiar with YouMail, but I am now!

Aug 26, 2013 07:07 AM
Rob Arnold
Sand Dollar Realty Group, Inc. - Altamonte Springs, FL
Metro Orlando Full Service - Investor Friendly & F

I used to use Youmail but switched to Google Voice a few years ago.  Google Voice also transcribes the message for you so you can read it before you listen to it.

Aug 26, 2013 08:45 AM
Geri Sonkin
Douglas Elliman Real Estate 516-457-7103 - Merrick, NY
Long Island Real Estate & Staging Expert

I use all of them but YouMail.  Just downloaded it and look forward to getting it configured. 

Aug 26, 2013 02:22 PM
Praful Thakkar
LAER Realty Partners - Andover, MA
Andover, MA: Andover Luxury Homes For Sale

Renee, I'd say, Google Drive and Dropbox are more or less same.

And thanks for YouMail - I just installed it on my droid - and will see how that works!

Aug 26, 2013 04:09 PM
Audrey Hardy
Exit Realty Consultants - Sanger, CA
Realtor-Exit Realty Consultants

This is a great post. I've been using a couple of the apps listed but I didn't know about YouMail or dropbox! Those two are going to help my business so much.

Aug 26, 2013 05:52 PM
Renée Donohue~Home Photography
Savvy Home Pix - Allegan, MI
Western Michigan Real Estate Photographer

Greg #13 - thanks for the addition!

Terkel #19, Travis #22 & Praful #32:  Actually dropbox and drive are different.  Not everyone can access drive that's why I use both.  Dropbox is easier for the user who doesn't use google!

Thanks all for the comments!

Aug 26, 2013 10:44 PM
Jan Green
Value Added Service, 602-620-2699 - Scottsdale, AZ
HomeSmart Elite Group, REALTOR®, EcoBroker, GREEN

Great list of apps and ways to save time.  Obviously, you have this down to a science!  Good for you!

Aug 27, 2013 03:44 AM
Temitope Akojie
Keller Williams Preferred Properties - Bowie, MD

Thanks for the Tech advice. Just when I think I've heard of every Realtor app I open up your blog and get blown away again. Great advice about youmail. 

Aug 27, 2013 06:40 AM
Paddy Deighan MBA JD PhD
federalfinanciallawgroup.com - Vail, CO
Paddy Deighan J.D. Ph.D

PDFExpert and Dropbox hasve been wonderful additions to the apps on my iPhone....will look into the others too

Aug 27, 2013 01:27 PM
Wayne B. Pruner
Oregon First - Tigard, OR
Tigard Oregon Homes for Sale, Realtor, GRI

I use 2 and 3 a lot. Scanner Pro is pretty useful also.

Nov 09, 2013 12:30 AM
Kim Logan
Kim Logan - Keller Williams Lake Oconee Realty

I will have to look into these apps!

-Kim Logan

~Follow my blog by clicking HERE!

May 21, 2014 12:53 AM
Doyle Davison
Hawaiian Beaches Hawaii - 714-968-6767 - Huntington Beach, CA
30 years as your Concierge services listing broker

I see a couple apps here that i need to check out, i like dropbox and need to check out evernote. I love my apple phone and ipad

May 09, 2015 04:03 AM
Inna Ivchenko
Barcode Properties - Encino, CA
Realtor® • GRI • HAFA • PSC Calabasas CA

Youmail is fun. I have to check it out.

I think, these days, Iphone has an application for anything you need or want. Life is becoming so much easier in some parts.

Jun 05, 2015 05:11 PM