Use Your Email Signature To Send A Pre-Written Email

Real Estate Broker/Owner with Fathom Realty

Do you ever find yourself sending the same email over and over again? Are you one of those people that keep a document with a bunch of pre-written emails so you can quickly copy and paste them into your emails? Then here's a quick tip to make your life even easier.

Ditch the doc and use your email signature instead. Many email clients like Outlook, Postbox, and Apple Mail allow you to create multiple email signatures. Once you create your default signature, go back and create additional email signatures. Create a separate signature for each of your pre-written messages. Then, when you create a new email, just select the alternate email signature and KABOOM, there it is. Sorry for yelling. I was going for effect. I personally have around a dozen canned messages set up as signatures in Postbox (my personal favorite email client).

Don't have Outlook? What about Gmail? Gmail offers a couple of great plug-ins such as one called "Canned Responses" which can be found in Gmail under Settings inside of the Labs tab.

Do you have any great ideas for sending pre-written emails? What about other creative ideas for using email signatures? Please share your ideas!

This article was originally posted on Fathom Realty - Use Your Email Signature To Send Pre-Written Emails

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Josh Harley is the Founder and CEO of Fathom Realty. Josh is a serial entrepreneur, tech geek, innovator, disruptor, marketer, teacher, artist, U.S. Marine, and an Alaska-raised sweet tea fiend.

As the CEO of Fathom Realty, Josh helped earn Fathom a prestigious place on the Inc. 500 list of Fastest Growing Companies in the U.S. … not once, but three times in a row. Josh also made the Swanepoel Power 200 list of Trendsetters for 2017.


Comments (3)

Bunny Terry
Keller Williams Santa Fe - Santa Fe, NM
A Different Kind of Realtor in the City Different

Absolutely brilliant! Why didn't I think of this already? Thanks.

Jan 27, 2017 05:04 AM
Joshua Harley

My pleasure Bunny Terry. Have a wonderful and successful weekend!

Jan 27, 2017 06:15 AM
James Dray
Fathom Realty - Bentonville, AR

Good morning Josh.  When it comes to sending an email via gmail and you attach a logo like I do, most of the time it recognizes it as spam and sends it to the spam email folder.  Haven't figured out how to get around it, any ideas?

Jan 28, 2017 02:27 AM
Lillian Peterson
Fathom Realty - Fort Myers, Cape Coral - Fort Myers, FL
Lillian Peterson, Real Estate, Fort Myers, FL

Great advice...I use gmail and will definitely look for the Canned Response plugin.

Feb 11, 2018 06:18 PM