The Myth of Time Management

Real Estate Agent with The Virtual Real Estate Team 104556

That used to be me in the upper picture, give me enough liquid stimulation and I could speed through any day. The two problems with that is that you speed right by opportunity in a mad dash to be busy accomplishing very little and also you become a disorganized mess. Even when you approach time management intelligently it really is more of an intention rather than reality so what have I done to correct the problem and still have those times of interruption that are inevitable?

The Morning Routine: A proper morning routine starts the night before. I know what clothes I am going to wear, and I have reminder list on my Apple devices that are my mission for the day. When I wake up I don't go immediately to the coffee pot and email, I first discuss the positives we want to accomplish with my business partner wife, I hydrate with at least 16 ounces of water since sleep itself dehydrates you, and then I have my moment of solitude. Starting the day with positive intent and rituals that set the tone is the right habit, turning on the TV is not.

Saying No: To have the gift of time saying no is your most powerful weapon. Not every phone call is important and often just spam. One app I love is Hiya for the phone. It lets me know is I am getting a phishing call, and even sometimes it has the ability to give you the name of the caller even when they are not in your database. To me the phone becomes our biggest distraction and stops our flow and momentum. Ask yourself how often is picking up every call urgent? You also need to train people to text or email. 

Outsourcing: Years ago I started using now Upwork. I still use it today because I find experts who are better and when you think about the money value of time really a cheaper solution. That alone lets me focus on long term planning. I also extensively use sources like Amazon Prime. besides the soul sucking experience of going to a Walmart or Walgreens, just think about the loss of productivity in getting in the car to get items that easily can be delivered to the house. We also love our three organic meals delivered by Green Chef. That gives us three days where we don't go to Whole Foods to pick up dinner.

Time Blocking: I did a post awhile back about the Pomordoro App. It sets up 25 minute sessions with 5 minute breaks with a timer or for Apple users you can download a $4.99 app called Be Focused Pro. I typically set 4 Pomodoros like answering emails, updating the CRM, making calls, etc. I also create a voice mail message that I am in a two hour meeting and will call back or I forward the phone. I want no distractions for two hours. You will be amazed what you can get done in half the time when you focus your mind on doing the task in 25 minutes. At the end of the 4 tasks you give yourself a 30 minute break and do anything you want.

Letting Go: My final key is in letting go. Too often we hold onto things we shouldn't like anger or frustration. The Buddhist have a great belief in that there is no ownership. For instance you don't own your own thoughts because you can't remember what you were thinking 23 minutes ago. Holding on to anger, frustration, resentment, or anything that consumes you is loss of time and productivity. The Buddhist call this one of The Hungry Ghosts. 

There is so much more to this than these short blogs but as a group in this exercise we can add all our ideas up into a template for success. As someone who is about to turn 70 I promise you there is no time to waste. Please cherish that free time when the mind is quiet and the moment is eternal. it doesn't get any better than that.



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Nina Hollander
Coldwell Banker Realty - Charlotte, NC
Your Charlotte/Ballantyne/Waxhaw/Fort Mill Realtor

Good morning, Joe... you and I are on the same wave-length in terms of letting go, saying no, outsourcing, morning routines. The picking out of clothing the night before... not so much. I like making that decision in the morning -- a lot depends on my mood as to what I choose to wear that day.

Nov 02, 2017 04:32 AM #34
M.C. Dwyer
Century 21 Showcase REALTORs - Felton, CA
MC Dwyer-Santa Cruz Mountains Property Specialist

Thank you for the new lessons & interesting references to Buddhist thinking: I'd never heard of the hungry ghosts!    I've just recently rearranged some of my early morning practises along the lines you suggest....I loved your line: "Starting the day with positive intent and rituals that set the tone is the right habit."

Nov 02, 2017 04:00 PM #35
Roy Kelley
Realty Group Referrals - Gaithersburg, MD

Thank you very much, Joe, for sharing some of your successful time management practices.

Nov 03, 2017 06:37 AM #36
Lauren Williams, CPO, CVO
Casual Uncluttering LLC - Woodinville, WA
Professional Organizer: Puget Sound homes

Joe Pryor BRILLIANT POST!! Thank you for the pointers to the apps. I'm going to have to look at all of those.

Nov 03, 2017 05:05 PM #37
Debbie Reynolds, C21 Platinum Properties
Platinum Properties- (931)771-9070 - Clarksville, TN
The Dedicated Clarksville TN Realtor-(931)320-6730

I know you are a master of your time, Joe. Getting as much as you do accomplished doesn't happen without systems and planning.

Nov 04, 2017 03:38 PM #38
Silvia Dukes PA, Broker Associate, CRS, CIPS, SRES
Tropic Shores Realty - Ich spreche Deutsch! - Spring Hill, FL
Florida Waterfront and Country Club Living

Hi Joe, you have some good tips here. I try to work in some downtime every day. I hit the little button thing next to the reblog button a couple times thinking it's it's the bookmark button so I can refer to your post again later on.

Nov 04, 2017 05:40 PM #39
Lou Ludwig
Ludwig & Associates - Boca Raton, FL
Designations Earned CRB, CRS, CIPS, GRI, SRES, TRC


There is a lot of interest in your post.

Good luck and success.

Lou Ludwig

Nov 04, 2017 09:25 PM #40
Roy Kelley
Realty Group Referrals - Gaithersburg, MD

Good Sunday morning, Joe. Have an outstanding week.

Nov 05, 2017 09:00 AM #41
Ron and Alexandra Seigel
Napa Consultants - Carpinteria, CA
Luxury Real Estate Branding, Marketing & Strategy


I enjoyed reading your post on time management, and like you we have learned to say no...and letting go is one of life's treasures.  A

Nov 05, 2017 11:25 AM #42
Will Hamm
Hamm Homes - Aurora, CO
"Where There's a Will, There's a Way!"

Hello Joe and pick up some good tips that I need to work in my schedule.  Make it a great day!


Nov 06, 2017 08:38 AM #43
Lou Ludwig
Ludwig & Associates - Boca Raton, FL
Designations Earned CRB, CRS, CIPS, GRI, SRES, TRC


Your post topic continues to have a lot of interest.

Good luck and success.

Lou Ludwig

Nov 07, 2017 07:34 PM #44
Sheri Sperry - MCNE®
Coldwell Banker Realty - Sedona, AZ
(928) 274-7355 ~ YOUR Solutions REALTOR®

Hi Joe Pryor - Your blog continues to get some great traffic. Congratulations! I still have to lear how to use HIYA. I have downloaded it but been too busy answering calls (ironic) to figure it out.

Nov 08, 2017 03:37 AM #45
Yolanda Cordova-Gilbert
Richmond, TX

Just stopped by to say hello and see if you had posted anything new.

Nov 08, 2017 12:31 PM #46
Lisa Von Domek
Lisa Von Domek Team - Dallas, TX
....Experience Isn't Expensive.... It's Priceless!

Hello Joe Pryor 

Oh no, I hope your time management hasn't cut us back here in the Rain?!!  I can't be one to talk, I was semi-absent quite a bit here this year!

Nov 08, 2017 01:12 PM #47
Debe Maxwell, CRS | The Maxwell House Group | RE/MAX Executive | (704) 491-3310 - Charlotte, NC
The right Charlotte REALTOR!

Stopping by to say HI and hope you are well, Joe! 

Have a terrific Thursday!

Nov 08, 2017 08:41 PM #48
Dorie Dillard CRS GRI ABR
Coldwell Banker Realty ~ 512.750.6899 - Austin, TX
Serving Buyers & Sellers in NW Austin Real Estate

Good morning Joe Pryor ,

I'm still shaking my head on why this post is not featured! Hello out there..let's get that gold star on this post!! No matter what age there is no time to waste! You are so right "cherish that free time when the mind is quiet and the moment is eternal. it doesn't get any better than that!" Hope to see you posting more soon.

Nov 09, 2017 06:20 AM #49
Sharon Tara
Sharon Tara Transformations - Portsmouth, NH
New Hampshire Home Stager

Hi Joe,

I agree with Patricia Feager and feel as though I've just attended a class! Wonderful tips of time management. Sounds as though you and your wife have it all figured out perfectly!

Nov 09, 2017 01:10 PM #50
Debb Janes EcoBroker and Bernie Stea JD
ViewHomes of Clark County - Nature As Neighbors - Camas, WA
REALTORS® in Clark County, WA

You  have it down  to an art. We also recongize the need to hydrate in the am and begin the day with mindfulness and a gracious heart. I like your style, Joe! 

Nov 10, 2017 07:27 AM #51
Lou Ludwig
Ludwig & Associates - Boca Raton, FL
Designations Earned CRB, CRS, CIPS, GRI, SRES, TRC


Have a great weekend . . . .

Good luck and success.

Lou Ludwig

Nov 10, 2017 06:04 PM #52
Thomas J. Nelson, REALTOR ® e-Pro CRS RCS-D Vets
Big Block Realty 858.232.8722 - La Jolla, CA
& Host of Postcards From Success Podcast

5 great points! We do not manage our time, we manage our energy, focus and decisions/choices on how we use our time. Great APP suggestions too.

Nov 12, 2017 11:12 AM #53
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Joe Pryor

REALTOR® - Oklahoma Investment Properties
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