How to Hold Successful Power Meetings
The ability to host a concise business meeting and keep it on track is essential to productivity.
Begin by establishing objectives. List what they are and then distribute them in advance. This will prepare attendees for what to expect and enhance their ability to offer thoughtful insight.
Be an effective leader. As the moderator, encourage broad participation, but keep any one individual from dominating a discussion.
Ask others what they think. Make all attendees realize that their input is valued, and ensure that all viewpoints are heard.
Stay on topic. Meetings have a tendency to go off course - your job is to keep them on track! If important issues arise that are not on the agenda, make a note and inform the group that they will be addressed at a later time.
Avoid leaving a meeting to make copies or phone calls. This is disruptive and shows a lack of organization.
If possible, have juice, water or coffee and perhaps a light snack available for participants, especially if the meeting is over one hour or at the beginning or end of the workday.
Start and end your meetings on time, and distribute minutes or a summary with action items and deadlines to all participants as soon as possible following adjournment. This will keep the contents fresh in the minds of all involved and help your meeting make more of an impact.
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