There are a few options on how you can receive your documents pertaining to Real Estate Settlements.
1. Of course there is the good old USPS. In this fast moving environment that is akin to the "Pony Express"
2. Many professionals still opt for the fax when receiving their documents. The biggest drawback on this is that you have to be there at the machine at the time it is sent to get those in real time. There is also a confidentiality issue which could be a problem. The privacy act is supposed to protect that information, but frequently faxes are located in a highly visible area of the office. It's not the best solution if you don't want anyone else to see your business.
3. The most convenient method for those who are at least somewhat technologically inclined is to receive their documents via email. The savvy Title Companies are now using online Transaction Management Systems, such as SureClose. The process involves scanning the documents into a pdf format which requires the use of Adobe Acrobat Reader to be able to open and view those documents. These pdf docs are then sent as attachments via email to the recipients.
The docs may then be viewed at the recipient's discretion and saved to their computer or forwarded to anyone else who they choose. It is a secure and confidential way to communicate. An added advantage is that the scanning of the documents doesn't degrade the quality of the original the in the manner that a fax would.
If you're one of the fortunate ones, your local Title Company is already sending you documents via email. If not why don't you check and see if your Title Company has any plans to offer that service. If they don't, maybe it's time to consider trying something different...
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