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'Scuse me, while I kiss the sky.... er, I mean while I take this call.

By
Real Estate Agent with Jameson Sotheby's International Realty

There's been a lively discussion going on at Jon Eliason's recent featured-post entitled "I answered my phone", where he takes great pride in pointing out that while sitting with two customers (note customers, not clients) and going through some properties on the computer, a couple of phone calls came in, and he excused himself, took those brief phone calls and returned to the customer.

The wife commented that she liked the fact that he picked up his phone, because too many agents allow the call to go to voicemail, and she doesn't know if/when they'll hear the message and/or return her call.  Due to that interaction, he says, they are now clients, instead of customers.

A lively discussion ensued, and occasionally Jon dropped back into the conversation to add: I will answer my phone... [cause they could be calling] to tell me my son went into a Diabetic Coma, my brother was in a serious car accident... one of my family members died.. You get the idea.

Some of the replies were supportive and said that they, too, would take the phone call, and more than a handful were neutral, stating that they can see both sides, or telling some phone-related story but not choosing sides.  But the overwhelming response was that most would not take a call (unless they perceived it as an emergency) while sitting with a customer/client/live-person in front of them. 

Jon dropped back to explain that "we're talking customer here, not client"...as though we might have missed that nuance, and accused some of kow-towing to the "dollars that were in front of their faces" but that didn't seem to sway many... they still felt the person in front of them deserved their undivided attention... some even suggested that if a Realtor took a couple of calls while sitting with them, they might even walk out of the meeting.

Jon, once again dropped back, and told them that if they were the type that would walk out, if he took a couple of 2 second phone calls, that they wouldn't even have been allowed in his office... he would have turned them [away].

Personally, if I have a client, a customer, or just a plain ole person, sitting in front of me... at my desk, in my car, at a showing, during a listing presentation... whatever...  and a call comes in... I may check the caller ID to see if it's an "expected" phone call... or if I perceive an emergency... (a late night call from my elderly mother, for example)... I might excuse myself for a brief moment to determine if this is an emergency.  But otherwise, I give my undivided attention to the person in front of me.

And it's not because I'm kow-towing to the dollar in front of me... it's more of an issue of respect for the time of the person who has set aside their time to sit and visit with me.  It's polite, and it's good business.  If the call is not an emergency, I may shoot a quick text to them, and say "I'm with a client, but will call as soon as possible."

I think that the client who's sitting in front of me will appreciate, respect and understand my sending an incoming call to voicemail, and I think the person on the other end of the phone will leave me a message and I'll get back to them promptly, and they, too, will respect and understand that.  We are the ones who set our clients expectations.  If we teach them that we will call them back promptly, then they won't mind leaving a message.  If we teach them that we will answer the phone each and every time on the first ring... well, then they'll come to expect that, too.

An important note:  I am not saying that Jon is doing it wrong! He has to do what works for him, and in this particular scenario that he played out, it seemed to have worked well for him.  But it doesn't work for me.  And we all have to do what works best for our own business.  Last I checked, Jon seemed to be getting a bit agitated that folks weren't agreeing with him (myself included) and were being "smug", so I figured, rather than continuing to engage him, I'd write my own post.

- 4

Posted by

 ALAN MAY, Realtor®   
Specializing in Evanston Real Estate and North Shore Real Estate

Jameson Sotheby's International Realty, 2934 Central Street, Evanston, IL 60201
Office: 847.869.7300      Cell: 847.924.3313      Email: Almay@aol.com

Evanston Real Estate & North Shore Real Estate
Licensed in Illinois

   

Comments(90)

Alan May
Jameson Sotheby's International Realty - Evanston, IL
Home is where the hearth is.

Michael - as I said before... if it works for him, either due to personality, clientel, or maybe that's just how it's handled in his area of Colorado... that's great. I'm not saying... I'm really not saying that he's doing it wrong.  Just doesn't work for me.

Jan 25, 2012 06:01 AM
Anonymous
Brenda Be

I agree with you completely. There are times, when, only after checking caller ID and determing that it is both a) someone you know and b) there is a known situation you could predict that might need an immediate responce with that person (either it is a child, or a sick relative, or a foreman of an active construction site) that it would be very appropriate to excuse yourself and take a call.

But just because someone is calling does not mean that is a good reason to take the call right then! And his examples were even wacky. I'm sorry, but how often does your brother go into a coma? How likely is that? And to be perfectly honest, if he does, would the extra twenty minutes or even hour you had spent in your meeting before picking up the voicemail and learning that fact, even  have affected him at all? He is in a coma! In the hospital! (If he is at home he is not calling you - remember he's in coma.) There is nothign you can do for him now. 

I do not believe clients need or in most cases even want, immediate responces at all times. As for friends and relatives, they darn well better not want immediate responses at all times. This is not the society in which we are living. No one has the right to think they will never get voicemail. What if five calls camei in? What if a call came in,and while he is on the phone, the call waiting kicks in, and then while he picks up that one, another one does? Where is the limit? 

When I am a customer, client, friend or relative I respect the time and life and *autonomy* of the person I am calling, and never expect I should reach anyone all the time, or get an immediate responce back from a message. I assume that the person will prioritize the level of urgency of my voicemail, email, or call, within her other clients and work and life obligations, and get back to me within a reasonable timeframe.

As for my ownlifestyle, I do not choose to live a life that puts me at others' beck and call, and I believe my clients, vendors, etc respect my professionalism and learn to expect when I am likely to get back to their voicemail or email, and if not, then they are not an ideal client for me. I do not take every call that comes in- even when I have no one in the room with me! I let over 50% of my calls go to voicemail, and I get back to people at a time that is convenient, grouping my calls, or for instance after I have done the research to answer their question in their message, or after I have finished the more urgent task or the task that requires my full attention to do well. 

I also believe that urgency is better communicated by text message. If something is more urgent, someone can text me, or text after they leave a voicemail. This I am more able to respond to more quickly and in more situations. Calls and emails can often wait.

Brenda Be http://beTMdesign.com

beTM interior design & management

Jan 25, 2012 06:07 AM
#72
Wayne Jackson
Lakeshore Realty 208-714-4109 - Hayden, ID
North Idaho Realtor, Serving Coeur dnullAlene and Hayden Lake

Alan, I agree. I think it's rude to take a call when you are with a client or customer.

Jan 25, 2012 06:19 AM
Lyn Sims
Schaumburg, IL
Real Estate Broker Retired

Well I see both sides of the coin here. BUT, I will not pick up or answer a phone call when I am with a client. If it was done to me I would walk out of the meeting, especially if it happened more than once.  I think it's about respect as you say. Are we just old timers? Should be rethink our position Alan?

 

Jan 25, 2012 06:22 AM
Alan May
Jameson Sotheby's International Realty - Evanston, IL
Home is where the hearth is.

Brenda - for the most part, I'd agree... consumers aren't even expecting us to be available 24/7...

Wayne - I love being agreed with.

Lyn - apparantly we're dinosaurs, Lyn.... care to follow me to the tarpits for a drink?

Jan 25, 2012 06:40 AM
Shelby Coover
Montana Legacy Real Estate - Helena, MT

Alan,

I agreed with you yesterday and continue to agree with you today. If you explain to your customer/client (upfront) that you do not answer calls when you're with a client (unless it's an emergency) but that you will get back to them as soon as possible. This sets a level of respect that they can expect my full attention when I am with them.

Cell phones have made us lose our manners. There's a reason we have voice mail. That is our secretary. But, you'd better return those calls promptly. I hate being in meetings with people that are constantly checking their messages, texting responses and then looking confused about where we were in the conversation. I want to be a professional, and not look like I have ADD.

 

Jan 25, 2012 06:57 AM
Alan May
Jameson Sotheby's International Realty - Evanston, IL
Home is where the hearth is.

Shelby - yes, you sure did, and thank you.  And I agree... return calls promptly.

Jan 25, 2012 07:03 AM
Karen Fiddler, Broker/Owner
Karen Parsons-Fiddler, Broker 949-510-2395 - Mission Viejo, CA
Orange County & Lake Arrowhead, CA (949)510-2395

This just continues on, doesn't it? Great comments you are getting here, and I've read a couple of other posts too.

Jan 25, 2012 08:39 AM
Alan May
Jameson Sotheby's International Realty - Evanston, IL
Home is where the hearth is.

Karen - on and on and on...

Jan 25, 2012 09:19 AM
Kasey & John Boles
Jon Gosche Real Estate, LLC - BoiseMeridianRealEstate.com - Boise, ID
Boise & Meridian, ID Ada/Canyon/Gem/Boise Counties

My dad (who is also my broker) and I discuss this a lot and we are completely opposite on this.  He 100% would agree with Jon and I am the opposite and agree with you, Alan.  I think that we tend to do what we would prefer - my dad would be like Jon's (now) clients, and respect him for answering the phone and want to use him because of it.  I, on the other hand, would have been annoyed that he didn't think my time with him was valuable.  The other thing is that my husband and I (especially my husband) get TON of calls during the day.  If we answered our phone every time it rang we would be on the phone more than we would be with the person in front of us.  My dad, on the other hand, also gets a lot of calls but feels that he can answer it quickly and let them know he is with someone and will call them back as soon as he can.  So, I don't think there is a winning answer here.  I think that everyone has different expectations and what they would prefer and that is how they handle it....-Kasey

Jan 25, 2012 10:32 AM
Gene Riemenschneider
Home Point Real Estate - Brentwood, CA
Turning Houses into Homes

I think the issue is that there are too many people who do not return calls promptly.  I don't mind waiting for a return call generally, but I find in this business those waits can stretch into days or not at all.  I think his point was that by answering he can aknowldge them and give them a call back time.

Jan 25, 2012 10:44 AM
Dennis Burgess
AmeriTeam Property Management - Mid Florida, FL
Orlando Property Manager and Realtor

Hi, Alan:  I've dealt with this question or its type across a few different spectra- from the one you've described here to my teen step-daughter and her texting at the dinner table.  Regardless the venue, though, my thought remains the same:  taking that call or time away from dinner with family to text says one thing- that whomever is on the other end of that phone is more important than others in one's presence.  There are surely times when either they fit the bill or their predicament does- it's all a matter of knowing when that's the case.

Jan 25, 2012 01:01 PM
R.E. Renée Hoover, Salesperson
Century 21 Geba Realty, Milford, PA; Licensed in PA & NYS - Milford, PA
Poconos, Pike, Wayne, Monroe Counties, PA; PA/NYS

I like to think that we all live in an adult world and that if an important call comes in that does not fall into the category of emergency, that it can be handled in such a way as to not offend the people in front of you, and that people can accept the fact that you take a brief moment to handle that call.  After all, if they become your clients, it might be their deal that needs immediate attention.  I just don't think that people are that easily offended and put off by such an act.  If they are, I would ask myself if I really want to engage myself in working with them anyway.

Jan 25, 2012 02:30 PM
Jairo Arreola #SOLDBYVETERAN
PRG Real Estate - San Jose, CA
VA Home Loan Specialist - SF Bay Area

Everyone has their own way of doing business. I try to give my undivided attention to the person in front of me, as I would like the same thing for me.

Jan 25, 2012 03:46 PM
Alan May
Jameson Sotheby's International Realty - Evanston, IL
Home is where the hearth is.

Kasey - and that's precisely why I'm not saying that Jon is doing it wrong... it just wouldn't work for me.

Gene - indeed there are too many people who would never return the call... and that's where all the frustration comes in.

Dennis - teenagers texting at the dinner table... that's an entirely different episode of Oprah.

Renée - while you might be right... I wouldn't feel good about interrupting the client in front of me for the unknown on the end of the line.

Jairo - the golden rule.

Jan 26, 2012 01:14 AM
Pacita Dimacali
Alain Pinel - Oakland, CA
Alameda/Contra Costa Counties CA

Alan

I try not to take a call when I'm with clients. Thankfully, we do have caller ID, and I can choose what to do. If it's my parents, I excuse myself (they're 87 years old with health issues), and whoever I am with are quite understanding and supportive.

As long as we return phone calls promptly, I have no qualms letting calls go to my voice mail.

 

 

Jan 26, 2012 12:23 PM
Marnie Matarese
DWELL REAL ESTATE - Sarasota, FL
Showing you the best of Sarasota!

During my first contact with any prospective client, I put it right out there.  I explain my rationalization for always answering real estate calls and ask them how they feel about it.  I let them know that when they are under contract they may need an immediate response to a question and how would they feel if I let them go to voice mail when I could have answered their inquiry in 30 seconds.  99% say they are fine with my taking quick calls because they would want me to do the same for them.  The 1% that would prefer for me not to interrupt our time together are respected and I find a way to get to the bathroom or the copy room to return an important call or text.  Each of us has to do what works for us.

Jan 28, 2012 05:14 AM
Bob Miller
Keller Williams Cornerstone Realty - Ocala, FL
The Ocala Dream Team

Hi Alan,  Excellent post.  I think you can argue each side and each argument depends on the customer sitting in front of you.  May impress or offend!

Jan 28, 2012 11:22 AM
Alan May
Jameson Sotheby's International Realty - Evanston, IL
Home is where the hearth is.

Pacita - that's what caller ID was invented for... (that and to be able to screen my mother's phone calls).

Marnie - a good upfront explanation.

Bob - everyone does things differently, and every client is different.

Jan 28, 2012 04:13 PM
Anonymous
Anonymous

Alan ~ I work the smae way you do.  Whomever I am with at that time, gets 100% of my attention.  I set the standards when I first meet a client in regards to my phone etiquette.  They all appreciate my focusing on them.

Feb 05, 2012 12:45 PM
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