As notary signing agents we are entrusted with a lot of confidential information. It's up to us to do everything we can to safeguard it. It's a huge responsibility.
I take a lot of measures, such as maintaining the loan documents on an external hard drive. If my laptop were ever stolen, or if my computer had to be repaired, the only data on it would be system files. And I do a lot to keep my computer secure, such as passwords, firewalls, etc. Any paper documents that need to be destroyed are of course shredded.
There's something else that I do that I consider just as important. It all starts with the very first thing that is signed: my notary journal. Here is what a page looks like:
All of the information from any previous signers is completely covered. I use several sticky 3x5 cards. It takes just a moment to move them down so that the entire page can be covered. Hopefully it gives them some peace of mind, knowing that the notary signing agent is taking that measure to protect their privacy.
And it should send a signal that the protection of their confidential information doesn't stop there.
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