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Attempting to Go Paperless Since 2007. What Happened?

By
Real Estate Agent with Florida Supreme Realty SL514814

I am happy to have been working while personal computers have been in existence. My first one was a Texas Instruments TI99/4A. A friend and I exchanged our programming savvy via cassette tapes. In those early days, other than a few games I actually had a Real Estate program cartridge that had quite an extensive investment analysis feature. Back then I thought this was amazing and still do. My investment projections created by this little $120 computer paid for itself at least a hundred fold. That was in 1970's dollars mind you. I had a VW Karman Ghia and could fill its 10.6 gallon tank for under 3 bucks with Sunoco 260.

The fear back in those days was that the paper companies were going to go out of business because the little marvels could store so much information as they developed into sophisticated business machines.

Time to clean up your cubie? 

  Photo Courtesy of NJNP / Scott Lituchy: A cluttered office at UMDNJ in Newark

What inspired me to write this was an article on MSN about departing long term Congressional members who have the task of cleaning out their offices. Imagine 30 years of notes, contracts, bills, payment receipts, legislative drafts and related minutia surrounding you. To some it may look like "Damn, this is a busy guy or gal." but the reality is it's poor planning and shines a window of truth to our political problems. How do you organize your "deals". What medium do you use to organize those files? With access to clouds, terabyte sized hard drives, CD's, flash drives, etc. are you using them to rid yourself of the clutter?

What really caught my eye in the photo is what appears to be a Kodak Carousel slide tray. I also have several in 80 and 140 capacity sizes. The problem is trying to find a working projector to easily view them on. That's technology at its best circa 1979 having corded remote control with forward, backward and pause.    

Champion Paper Company merged with International Paper to become Champion International over a decade ago and still grows strong. Hammermill remains as one of the most identifiable office paper brands. What about the lowly file cabinet, I don't see them disappearing anytime soon.

Progams like Form Simplcity and Transaction Desk along with the advent of digital signatures have done wonders for storing our transactions conveniently and clutter free but only when we utilize them. I'm at fault too but am inspired to make 2015 a paperless year. A couple of 16GB thumb-drives and a stack of CD's should get me started rather nicely. Have a Merry Christmas and a Happy New Year! 

 

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Ron and Alexandra Seigel
Napa Consultants - Carpinteria, CA
Luxury Real Estate Branding, Marketing & Strategy

Kevin,

Love the picture, funny enough, we opened an account with our partners in Florida.  The bank required original documents (yes paper with signatures) from all parties, which were fed-exed, and caused a lot of headaches when the package was lost...A

Dec 11, 2014 12:09 AM
Kevin J. May
Florida Supreme Realty - Hobe Sound, FL
Serving the Treasure & Paradise Coasts of Florida

Alexandra, ah, the lost folder, it all transitioned from our early excuses of the dog ate my homework through to the lenders multitude of misplaced shortsale fodders. I'm desperately trying to leave those days behind.

Dec 11, 2014 12:49 AM
Debb Janes
Nature As Neighbors - Camas, WA
Put My Love of Nature At Work for You

We are undergoing an audit ( routine) and all of our electronic files they choose to see will have to be printed out. Therefore, we just printed all of them to be ready. ARGH. 

Dec 18, 2014 12:07 AM
Kevin J. May
Florida Supreme Realty - Hobe Sound, FL
Serving the Treasure & Paradise Coasts of Florida

Debb Janes, some systems seem to thrive in an archaic fashion. I don't see the need for hard copies any more when only 1% is necessary to process the final result especially in today's technological environment.   

Dec 18, 2014 12:33 AM
Lou Ludwig
Ludwig & Associates - Boca Raton, FL
Designations Earned CRB, CRS, CIPS, GRI, SRES, TRC

Kevin

The photo tells the story.

Good luck and success.

Lou Ludwig

Dec 18, 2014 12:25 PM
Kevin J. May
Florida Supreme Realty - Hobe Sound, FL
Serving the Treasure & Paradise Coasts of Florida

This picture represented what I call "organazized" Lou Ludwig

Dec 18, 2014 08:41 PM
Kathy Streib
Cypress, TX
Home Stager/Redesign

Kevin- I have a love/hate relationship with paper.  I am doing my best to go paperless, and succeeding somewhat.  However, I've tried every app there is, and I still find myself using post-it notes.

Dec 21, 2014 08:30 AM
Kevin J. May
Florida Supreme Realty - Hobe Sound, FL
Serving the Treasure & Paradise Coasts of Florida

Personally, I'm fond of the smallest Post-its available and know that it'll be impossible to go completely without paper Kathy Streib. I will add that nearly all that I use is made from recycled product and in turn gets re-recycled after use. I use a digital recorder for much of my note taking and that helps too.     

Dec 21, 2014 11:43 AM
Gabe Sanders
Real Estate of Florida specializing in Martin County Residential Homes, Condos and Land Sales - Stuart, FL
Stuart Florida Real Estate

Kevin, I'm well on my way to being mostly digital for records and contracts, but there will always be paper for brochures, mail and handouts.

Dec 21, 2014 08:02 PM
Kevin J. May
Florida Supreme Realty - Hobe Sound, FL
Serving the Treasure & Paradise Coasts of Florida

Good morning Gabe, in the past few years the comment "send me a brochure" has changed to mean via email with fewer and fewer requests for hard copies. A pdf on hand takes care of those who want their marketing more tangible. I hate to think where we'd be today without Mr. Gutenberg.    

Dec 21, 2014 09:37 PM
Ricki Eichler McCallum
CastNet Realty - Corpus Christi, TX
Broker,GRI,ABR, e-Pro, TAHS

it is a big problem but eventually we will all be paperless and wonder why it took so long.  :)

Dec 23, 2014 12:46 AM
Kevin J. May
Florida Supreme Realty - Hobe Sound, FL
Serving the Treasure & Paradise Coasts of Florida

I think most people look at it like it's just a piece of paper and don't realize the full ramifications. That said, I am still searching for the benefit of the mosquito Ricki Eichler.   

Dec 23, 2014 01:16 AM
Patricia Kennedy
RLAH@properties - Washington, DC
Home in the Capital

Kevin, that guy's office looks like the trunk of my car!  This can be a really paper-centric business, and it's about getting organized, whether it's paper on stuff on one's computer.  I'm bad at both.

Dec 24, 2014 02:16 AM
Kevin J. May
Florida Supreme Realty - Hobe Sound, FL
Serving the Treasure & Paradise Coasts of Florida

Whenever I would get around to cleaning out my trunk I realized my cars weren't necessarily the Gas Hogs I thought they were. Now I try to file everything by property address and in date order however there are always some stragglers of paper that mess up the digital world. SOMEDAY!

Dec 24, 2014 02:28 AM
Barbara-Jo Roberts Berberi, MA, PSA, TRC - Greater Clearwater Florida Residential Real Estate Professional
Charles Rutenberg Realty - Clearwater, FL
Palm Harbor, Dunedin, Clearwater, Safety Harbor

Wishing you and your entire family a wonderful Christmas Eve and a great day tomorrow!

Dec 24, 2014 08:03 AM
Endre Barath, Jr.
Berkshire Hathaway HomeServices California Properties - Beverly Hills, CA
Realtor - Los Angeles Home Sales 310.486.1002

Kevin loved the picture and the post, I have been slowly heading into the paperless direction, my office does not look that bad anymore:) having moved six months ago from Marina Del Rey to Westchester helped...but I am not there yet..it is a work in progress. Merry Christmas to you and yours, Endre

Dec 25, 2014 03:53 AM
Kevin J. May
Florida Supreme Realty - Hobe Sound, FL
Serving the Treasure & Paradise Coasts of Florida

Hello Barbara-Jo Roberts Berberi, MA, TRC - Greater Clearwater Florida Residential Real Estate Professional, I made it a liitle over 36 hours with no AR in my life. I guess there is a Santa after all!

Before I changed my attitude about clutter we had payroll and bill stubs from all the way back to 1983. The office gained about 500 SF after that cleanup session Endre Barath, Jr.    

Dec 25, 2014 12:11 PM
Inna Ivchenko
Barcode Properties - Encino, CA
Realtor® • GRI • HAFA • PSC Calabasas CA

I print only if my clients or vendors prefer this way( sometimes, REO or Short Sale reps require wet signatures), but I keep and store everything online.

Dec 27, 2014 05:35 PM
Kevin J. May
Florida Supreme Realty - Hobe Sound, FL
Serving the Treasure & Paradise Coasts of Florida

Yes, Inna, often we'll have to comply with others wishes but the REO and short sale process already has enough bumps in the road. I look at each CD as a box I don't have to strain to move around. Thumb drives even more so, a year might fit on some of them.

Dec 28, 2014 07:11 AM
Signature Properties of Vermont
Essex Junction, VT
Showing you the way home

We use Dotloop in our office to manage transactions which has helped tremendously, but going completely paperless has continued to be a challenge. 

Feb 19, 2015 11:02 PM